Site Secretary

Job Title: Site Secretary Location: Scotland (Energy from Waste Facility) Company: H9 Talent Solutions About the Role H9 Talent Solutions is seeking a highly organised and proactive Site Secretary to support operations at a leading Energy from Waste (EfW) facility in Scotland. This role is pivotal in ensuring the smooth day-to-day administrative functioning of the site, supporting both management and operational teams in a fast-paced, safety-critical environment. Key Responsibilities Provide comprehensive administrative support to the Site Manager and wider site team Manage site documentation, including reports, permits, and compliance records Coordinate meetings, prepare agendas, and take accurate minutes Maintain filing systems (electronic and hard copy) in line with company and regulatory requirements Act as the first point of contact for visitors, contractors, and external stakeholders Support health, safety, and environmental documentation processes Assist with procurement processes, including raising purchase orders and tracking deliveries Handle incoming communications (emails, calls, correspondence) and distribute appropriately Support onboarding processes for new staff and contractors Ensure office supplies and site facilities are maintained efficiently Requirements Proven experience in an administrative or secretarial role, ideally within industrial, energy, or construction environments Strong organisational and multitasking skills with excellent attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Ability to work independently and manage competing priorities Excellent communication and interpersonal skills Familiarity with health & safety procedures and documentation is desirable Experience with document control systems is an advantage Personal Attributes Professional and approachable manner Strong problem-solving skills and initiative High level of confidentiality and integrity Adaptable and resilient in a dynamic working environment