Document Controller

PURPOSE OF ROLE: To support project delivery teams in the effective and efficient management and co-ordination of project and programme documentation in accordance with requirements outlined in the Business Management System. MAIN TASKS: * Overseeing of document upload/build up in Business Management System/SharePoint * Maintenance and ongoing folder structure development in SharePoint * Co-ordination of Requests for Information and Technical queries * Ensure latest revision of all documentation is made available on system timeously, and advised to all * Support Project teams in day-to-day usage of SharePoint in terms of document uploads, editing, downloads, training and advise etc * Develop and implement a programme of document download from client’s portals if required * Produce and review Document Control Procedures * Support project teams in ensuring the smooth running of the screening and approvals process in terms of document issue * Implement a plan of regular reviews of document storage in terms of location on SharePoint * Working with Project Managers, co-ordinate the issue/approval and release of documentation * Work with Office Manager to provide training on Document Management Systems * Produce reports when needed of latest documents/drawings issued to Clients. * Other additional tasks as required KEY ATTRIBUTES, SKILLS AND REQUIREMENTS: Knowledge/Experience: * Minimum of 3 years’ experience in handling documentation * Working with multi discipline teams in office and construction site environments Skills: * Bright demeanour * Good Communication Skills * Excellent IT skills – with experience of using PowerPoint, excel, outlook, use of internet and document management systems eg. SharePoint, 4Projects * Ability to work to tight deadlines * Keen Qualifications: * Minimum of GCSE level in English and Maths * A level standard education