Executive Assistant

Executive Assistant * Location: London – Hybrid, with approx. three days per week in the London office (including Tuesday). The EA team provides onsite cover between 8am–5pm. * Contract: Permanent, 37.5 hours. There are 5 roles available. * Salary: £50,000 per annum We’re looking for highly organised, proactive and resilient Executive Assistants to provide exceptional support to an Executive Director, wider directorate, and play a pivotal role in our CEO Office. This is not a traditional EA role — it’s ideal for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in operating as a trusted, strategic partner. You’ll anticipate needs, drive priorities, and help ensure the Executive Director, Senior Leadership Team and directorate operate at their best. What you’ll do * Act as an extension of an Executive Director — managing priorities, protecting focus and enabling effective decision-making. * Take full ownership of diary and inbox management, making informed decisions, resolving clashes and ensuring full preparation for all commitments. * Lead and coordinate meetings and events, preparing agendas, minutes and follow-up actions, while continually improving meeting effectiveness. * Plan and support complex events, VIP visits, team activities and site visits. * Produce high-quality briefings, reports and presentations for senior and Board audiences, and oversee all Board and Committee papers on behalf of the directorate. * Manage correspondence in line with policies, drafting responses independently. * Oversee travel, expenses, budget setting, purchase orders and financial processes. * Lead onboarding, IT setup and induction planning for new starters. * Maintain HR systems, deadlines and policies to ensure full compliance. * Provide administrative support to SLT members and collaborate with the wider EA network, offering absence cover where required. * Support London office operations, including post management, contractor liaison, stock checks, H&S requirements and facilities coordination. What you’ll bring * Significant EA/PA experience at Executive Director level. * Excellent digital capability and strong Microsoft Office skills. * Understanding of AI and confidence in promoting its use. * High professionalism, discretion and strong written accuracy. * A calm, solutions-focused approach with strong resilience. * Exceptional attention to detail and ability to work at pace, anticipate needs and operate independently. Join us and play a vital role at the heart of the organisation — supporting senior leadership and contributing to a high-performing EA team