Legal Front of House Assistant

Anderson Knight is delighted to be recruiting a professional and personable Legal Front of House Assistant on behalf of a well-established law firm based in Edinburgh. This is an excellent opportunity for an experienced office professional with prior experience within a legal environment to join a respected firm where client service and professionalism are paramount. The successful candidate will bring a strong understanding of how a busy legal office operates, alongside the confidence and discretion required when working with clients, solicitors, and senior stakeholders. The role: * Provide a warm, professional welcome to all visitors, both in person and by telephone. * Confidently manage incoming calls, introducing callers and transferring them to the appropriate colleague. * Arrange couriers and taxis, ensuring all details are recorded accurately. * Coordinate meeting room bookings, confirming attendee numbers, room layouts, catering, and IT/equipment requirements. * Manage the visitor log and issue/collect visitor and access passes promptly. * Report lost access passes to IT and the Facilities Manager without delay. * Ensure reception and client meeting rooms are consistently tidy, welcoming, and well-presented. * Monitor and replenish catering supplies in meeting rooms and kitchens. * Report any maintenance issues promptly to the Facilities Manager to ensure swift resolution. * Escort and manage contractors while on site and carry out regular Health & Safety checks as advised. * Open, scan, and distribute incoming mail promptly to relevant fee earners and support teams. * Prepare outgoing mail accurately, ensuring it is processed and ready for collection on time. * Assist with copying, printing, scanning, binding, filing, and updating Counsel Papers as required. * Support file archiving and scanning into the firm’s records management system. * Assist with general office tasks including hand deliveries/collections, court runs, replenishing office supplies, and supporting wider office needs. * Order and maintain stationery and office supplies. * Arrange corporate travel, accommodation, and course bookings. * Provide flexible support with ad hoc reception, administration, and facilities duties as required. * Build and maintain positive working relationships with colleagues in the Edinburgh office and across the wider firm. * Demonstrate a proactive, positive attitude with strong communication skills. * Effectively prioritising competing deadlines while maintaining exceptional quality of work. * Gaining a strong understanding of the different working styles and requirements across teams. Essential: * Previous experience within a legal sector role. * Strong IT skills, including Microsoft 365. * A proactive team player. * Excellent interpersonal, written, and verbal communication skills. * High attention to detail with the ability to produce accurate, high-quality work under tight deadlines. Submit your CV in confidence to be considered for this wonderful opportunity