Administrative Assistant – Human Capital Manag...

Job Title: Administrative Assistant – Human Capital Management Location: London (City) Working Pattern: Monday–Friday, 9:00am–6:00pm (5 days in office) Start Date: ASAP (subject to background checks) Pay Rate: £26.00 per hour (inclusive of holiday pay) + overtime at time and a half About the Role A leading global financial services organisation is seeking a highly motivated Administrative Assistant to join its Human Capital Management division. This role provides dedicated support to Managing Directors and senior leaders within a fast-paced, high-performance corporate environment. The position requires exceptional organisational ability, strong judgement, and the confidence to manage competing priorities while maintaining professionalism and discretion at all times. Key Responsibilities * Providing comprehensive administrative support to senior leadership within Human Capital Management * Managing complex and constantly changing calendars, anticipating scheduling conflicts and prioritising effectively * Coordinating senior-level internal and external meetings, ensuring seamless logistics * Handling high volumes of calls with professionalism and urgency * Organising domestic and international travel, including itineraries and expense processing * Onboarding new hires and contingent workers, coordinating systems and technology access * Booking meeting rooms and event spaces, managing all logistical arrangements * Ensuring accurate updates to reporting lines and team alignments across internal systems * Ordering and maintaining office supplies and inventory * Acting as a proactive and integral member of the wider team, maintaining awareness of evolving priorities Candidate Profile * Minimum 3 years’ administrative experience, ideally within financial services or a corporate environment * Proven experience supporting senior executives * Exceptional organisational and prioritisation skills * High attention to detail and accuracy * Strong written and verbal communication skills * Advanced proficiency in MS Outlook and Word * Working knowledge of Excel, PowerPoint, Concur and Zoom * Ability to manage confidential and sensitive information with discretion * Self-starter with strong problem-solving ability and proactive approach * Comfortable working with stakeholders at all levels of seniority * Able to remain calm and effective under pressure * Dependable, resourceful and results-oriented * Positive team player with a professional demeanour Ideal Attributes * Strong judgement and independent thinking * Ability to anticipate needs before they arise * Confident working in a busy, deadline-driven environment * Committed to maintaining high standards of service and professionalism This is an excellent opportunity for an experienced Administrative Assistant seeking exposure within a dynamic, globally recognised financial services environment, supporting senior stakeholders in a pivotal internal function