Personal Assistant

Job Title: Personal Assistant Location: Belfast City Centre Salary: £29,000 – £33,000 per annum (dependent on experience) Reporting to: Head of Professional Conduct Our client, a highly respected Professional Body based in Belfast City Centre, is seeking to appoint an experienced Personal Assistant to provide end-to-end support to the Head of Professional Conduct. This is a pivotal role requiring the highest levels of discretion, professionalism, and organisational skill. This is a fantastic opportunity for an experienced PA who thrives in a professional environment and enjoys working at the highest level of organisational support. Key Responsibilities: * Proactively manage and organise the Head of Professional Conduct’s busy diary with tact and diplomacy. * Act as first point of contact, handling queries and correspondence efficiently. * Provide support with presentations and projects of a complex, sensitive and confidential nature – including data gathering, research, and the preparation of high-quality reports and PowerPoint presentations. * Support Committees through full administration, including: * Preparing and distributing agendas and papers * Recording attendance and transcribing minutes * Booking meeting rooms * Processing expenses and reports * Ensuring timely follow-up actions in line with Society protocols. Essential Criteria: * Minimum of five years’ experience as a Personal Assistant or in a senior support role, reporting directly to senior management within a private/public sector organisation or professional body. * Proven experience of handling sensitive matters with discretion and confidentiality. * Strong background in administration/secretarial support at senior level, with responsibility for prioritising and managing workloads. * High level of competence in using and developing Audio-Visual platforms (Zoom, Microsoft Teams, GoToWebinar). * Demonstrated ability to support presentations and projects, often within challenging timeframes. Desirable: * Experience of working within a professional membership organisation or legal/professional services environment. Salary & Benefits: * Competitive salary scale: £29,000 – £33,000 (dependent on experience) * Private medical insurance from day one, with full digital support via employee portal and apps. * 25 days annual leave, plus 13 public and bank holidays. * 10% employer pension contribution. * Death in Service benefit (4x gross salary). * Income protection and access to an Employee Assistance Programme. * Salary sacrifice schemes, including Cycle to Work and Tech Scheme