Assistant Project Administrator

We are looking for a full-time Assistant Project Administrator to support a busy construction office in London. This is an excellent opportunity for someone with strong organisational skills and an interest in construction administration to develop within a growing and fast paced business. You will work closely with the Project Administrators, Office Manager and site teams to support the smooth running of day-to-day operations and project administration. The business is based in Kensington, London, specialising in commercial interior fit-outs and refurbishments. They deliver high-quality, deadline-driven projects across the commercial sector, including Offices, Education and Healthcare. Role Purpose: Provide day-to-day administrative support to the project and commercial teams, assisting with procurement, compliance, document control and general project coordination to ensure projects run efficiently and accurately. Key Responsibilities: * Assist with issuing purchase orders and tracking supplier quotations * Support the maintenance of accurate supplier, subcontractor and project records * Help coordinate site documentation, delivery schedules and project correspondence * Liaise with suppliers and subcontractors regarding deliveries, documentation and general queries * Upload and maintain project documentation including RFIs, drawings, submittals and site records within Procore * Assist with monitoring subcontractor compliance and site inductions using 1Breadcrumb * Maintain organised digital filing systems and ensure documents are up to date * Support project teams with delivery and invoicing queries * Monitor project inboxes and distribute correspondence appropriately * Assist with preparing H&S files, O&M manuals and project close-out documentation * Track variations, delivery notes and general project administration tasks * Provide general administrative support to Project Managers and the wider site teams * Ensure all documentation is completed accurately and within project deadlines Skills / Experience: * Previous administrative experience within construction or a fast paced environment preferred * Strong organisational and multitasking abilities * Excellent attention to detail and accuracy * Strong verbal and written communication skills * Positive, proactive and team-oriented attitude * Proficient in Microsoft Office 365 (Excel, Word, Outlook) * Eagerness to learn and develop within the construction industry