Estates & Transport Coordinator

Estates Administrator & Transport Coordinator Multiple sites | Full-time | Reporting into Senior Estates Leadership We are working on behalf of a well-established organisation to recruit an Estates Administrator & Transport Coordinator. This is a pivotal role supporting the smooth operation of estates and transport functions across multiple sites. If you are highly organised, proactive and enjoy being at the centre of operations, this is an opportunity to step into a varied role where you can make a genuine impact. The Role Acting as a central point within the Estates function, you will provide essential administrative and operational support. You'll coordinate transport, oversee compliance processes, manage systems and act as a key liaison between internal teams and external partners. This is a hands-on role offering significant variety and responsibility. Key Responsibilities Estates Coordination Act as the primary contact for Estates-related queries from staff, contractors and suppliers Manage shared inboxes and phone lines, ensuring efficient handling of all enquiries Provide day-to-day administrative support across the Estates functionTransport & Fleet Manage the minibus booking system and scheduling Oversee driver rotas, route planning and training requirements Ensure fleet compliance including MOT, insurance, tax and servicing Resolve transport-related issues such as delays, incidents and complaints Compile and analyse transport data for reporting purposesTeam Support & Line Management Line manage drivers and an administrative apprentice Support development, training and performance managementCompliance & Systems Maintain accurate records including compliance logs, risk assessments and asset registers Manage service contracts, ensuring documentation and performance tracking is up to date Act as the main user for CAFM/CRM systems, including training and internal audits Maintain contractor records and ensure compliance documentation is currentProcurement & Resources Order supplies, PPE and uniforms in line with procurement policies Track deliveries, manage stock levels and ensure value for moneyOperational Responsibilities Support emergency procedures and communications when required Provide on-call cover where necessary Contribute to continuous improvement of systems and processes Candidate Profile Strong organisational skills with the ability to manage multiple priorities Confident communicator, able to engage with a range of stakeholders Experience within administration, estates, facilities or operational coordination Comfortable managing systems, data and compliance processes Experience of supervising or managing staff is advantageous Package Competitive salary Generous pension scheme 26 days annual leave plus bank holidays Ongoing training and development opportunities We are happy to provide application and/or accessibility support, please contact your Marks Sattin or Grafton consultant directly to discuss your needs. We're committed to protecting the privacy of all our candidates and clients, please visit