Resource Co-Ordinator

Resource Co-Ordinator required in Swanley for an 8 month contract Inside IR35 · Minimum 1 years' experience in sourcing and procuring agency staff for technical, professional, and contingent labour roles - ideally within the railway or infrastructure sector. · Proven ability to build and maintain strong relationships with internal stakeholders and external suppliers, sharing best practices across the business. · Excellent organisational and multitasking skills, with the ability to manage competing priorities effectively. · Demonstrated success in delivering contractor resourcing solutions, particularly for projects. · Capable of working independently with minimal supervision, while also contributing to a collaborative team environment. · Proficient in Microsoft Excel and Word, with strong attention to detail in data handling and reporting. · A flexible, proactive mindset with a willingness to learn and adapt in a fast-paced environment. Core Responsibilities 1. Candidate & Contractor Sourcing · Sourcing via Preferred Suppliers List (PSL): Ensuring all agency hires are made through approved vendors, maintaining compliance and cost control. · Project-Based Sourcing: Coordinating staffing for midweek, weekend, and commissioning projects-likely requiring flexibility and quick turnaround. · Forecasting Resource Demand: Working closely with project teams to anticipate staffing needs, which helps avoid delays and ensures smooth project execution. 2. Contractor Management & Compliance · Confirmation & Coordination: Verifying selections with both internal teams and external suppliers to ensure alignment. · Maintaining Commissioning Spreadsheets: Keeping detailed records of contractor assignments, likely for tracking, reporting, and audit purposes. · Requisition to Pay Process: Ensuring all contractors have valid rate agreements, purchase orders, which is crucial for financial tracking and payment. · Rate Card Adherence: Making sure contractor rates align with agreed terms-important for budget control. · IR35 Compliance: Ensuring all contractors are assessed correctly under IR35 legislation, which affects tax and employment status. · Account management: Managing the communication and KPI's of Tier 2 suppliers ensuring that up to date on procedures, providing suitable resources, issuing performance feedback & keeping up to date on supplier contacts etc 3. Data Integrity & Auditing · Internal Audits: Reviewing data held by the central resourcing team to ensure accuracy and compliance. · Inbox Management: Monitoring shared inboxes to ensure timely responses to queries and requests. 4. Training & Certification · Booking Courses: Coordinating with suppliers and contractors to ensure certifications are up to date-important for safety and legal compliance. · Compliance: Ensuring all third-party workers meet the expectations of the hiring manager from day one of their employment 5. Office & Administration Support · Reception Cover: Stepping in to support front-of-house duties when needed. · General Admin: Supporting the Swanley office with day-to-day administrative tasks. · PPE Ordering: Managing personal protective equipment for permanent staff-ensuring safety and readiness