Admin Assistant

Apex Resources Limited are on the lookout for an Admin Assistant in Dartford, DA1 Role description below: BUSINESS SUPPORT ADMINISTRATIVE ROLE * Positive and friendly individual required with good level of communication, our business is based on good relationships with our clients * Working from Office preferred full time as trying to build a team and a happy environment / working culture, not just an empty office * Temp to Perm, 20 hours per week (Mon-Fri) with a view to increasing potentially if required * Can be flexible with School Holidays for the right person in terms of hours and office working * Training can be made available to support growth into a business looking to expand * If someone is capable of more than the role, then we can produce a long-term training plan once permanent 1. Office & Operational Management * Oversee the day-to-day running of the office and administrative functions, purchasing anything to ensure the office can run smoothly * Ensure consistent processes across projects for documentation, reporting and communication - setting up job folders and ensuring all documentation is saved consistently and accurately, this will include chasing sites and site managers * Uploading documents to portals for clients when required * Support mobilisation of new projects (set-up of systems, documentation, trackers and reporting structures). * Where you feel processes are duplicated, identify, report it and implement improvements to streamline workflows and reduce inefficiencies. 2. Commercial & Project Support * Log in all new enquiries and keeping a track of items such as client, dates issued and received, win success rate etc. * Assist with project cost reporting and margin tracking. Inputting values into Excel * Submitting receipts and invoices to Dext for reporting by the Accountant) and logging invoices and receipts to keep a record of payment date. * Support preparation of monthly CVRs (Cost Value Reconciliations) * Produce Purchase Orders for suppliers and subcontractors * Monitor overhead spend and office-related budgets. * Keep a record of any orders placed directly by the Operations Manager and Site Managers. I.e. Concrete Volumes etc in pours. * Support procurement administration and supplier onboarding processes. * Complete Client PQQ for becoming part of their supply chain Ongoing work for the right candidate. Contract Rate: £16-£18 per hour DOE If you are interested and available, please apply and call the office on (phone number removed) and ask for Raluca