Administrator Assistant

Derby | Commodity Assistant We are looking for a Commodity Assistant to support the shared service sourcing team by providing data, reporting, and administrative support across commodity activities. This is an entry-level role designed to build core procurement and supply chain knowledge, with exposure to sourcing processes, supplier management, and systems. The role plays a key part in ensuring accurate data, smooth purchasing processes, and team efficiency. On-the-job training, system exposure, and involvement in sourcing activities will support progression. Working Hours Monday – Thursday: 8.00am – 17.00pm Friday: 7.30am – 12.30pm ✔ Early finish every Friday Salary💷 £26,000 to £28,000 per annum Benefits Package Career progression Competitive salary Company pension scheme 25 days annual leave + 8 statutory holidays, Christmas shut down BUPA Health care Free onsite parking Death in Service benefit Long Service awards Key Responsibilities: Data Collection & Reporting * Collect and maintain sourcing and supplier data across commodities * Support preparation of reports (spend, supplier performance, RFQ tracking) * Ensure data accuracy within internal systems and reporting tools * Assist in consolidating information for reviews (e.g. QBRs, internal meetings) Purchasing & Central PO Support * Raise and manage central purchase orders (POs) in line with company processes * Track PO status and support issue resolution where required * Ensure correct coding, pricing, and supplier details are applied * Liaise with internal teams to ensure timely processing of order Shared Service & System Support * Support administration of shared service sourcing activities * Maintain supplier records and documentation within systems * Assist with user access / security controls in procurement systems where required * Support process adherence and data governance Commodity Team Support * Provide day-to-day support to commodity managers * Assist with RFQ administration (issuing, tracking responses, basic data collation) * Support supplier communications and follow-ups * Help prepare documentation for sourcing and supplier activities ERP System Support (Go-Live) * Support data preparation and validation for new ERP system implementation * Assist with data migration activities (supplier data, pricing, POs) * Help test system processes and report issues * Provide general support to the team during go-live and stabilisation Key Interfaces: Commodity Managers Sourcing / Procurement Team Finance (AP/AR for PO queries) Supply Chain / Operations Teams Suppliers (basic co-ordination) Skills & Experience Essential * Strong attention to detail and accuracy * Good organisational and administrative skills * Confident using Microsoft Excel and basic systems * Good communication skills * Willingness to learn and develop in procurement Desirable * Previous experience in an administrative, purchasing, or data role * Exposure to ERP systems * Interest in supply chain, procurement, or manufacturing Key Competencies Highly organised and methodical Reliable and able to follow processes Proactive with a “can-do” attitude Good team player Eagerness to learn and develop Development Opportunity This role provides a structured pathway into procurement, with opportunities to develop into: Buyer Sourcing Analyst Commodity Manager (longer term) Opportunity to progress on CIPS also offered