Project Coordinator

Project Coordinator Location: Portsmouth Hours: Monday to Friday, 8:30am - 5:00pm Working Pattern: Fully office-based initially Hybrid Working: Up to 1 day working from home following successful completion of probation (subject to business needs) Salary: £28,000 - £30,000 per annum Recruitment Reason: Company expansion Overview Our client, a well-established and growing business based in Portsmouth, is currently seeking a Project Coordinator to join their team as part of continued expansion. This is an excellent opportunity for a highly organised, detail-oriented individual who enjoys coordinating across teams and supporting operational and sales activity within a fast-paced environment. The role will be fully office-based during the initial probation period (approximately six months), with the potential to work from home one day per week thereafter, subject to performance and workload requirements. Hybrid Working Parameters (Post‑Probation) Working from home will be task‑dependent The home working day will not be fixed each week Home working days will not be adjacent to annual leave or holidays All requests must align with business and operational needsThe Role The Project Coordinator will play a key role in supporting projects from order through to completion, coordinating with internal teams, suppliers, and customers. The position also provides essential support to sales activity, including quotations, pricing checks, and internal administration. Key Responsibilities Order & Project Coordination Processing sales orders, ensuring accuracy of product, cost, and order information Raising and managing purchase orders with suppliers Coordinating deliveries between suppliers and customers Managing orders from initial entry through to invoicing and payment Raising sales invoices for completed orders Resolving supplier invoice and delivery queries Maintaining accurate electronic records and filing documentation Supporting colleagues with order processing during periods of absenceSales & Quotation Support Assisting with the preparation of quotations and supporting documentation Creating and maintaining quoting and pricing schedules Checking quotations against agreed budgets and target pricing Escalating any discrepancies to the relevant internal stakeholders Supporting internal sales activity, including enquiry follow‑ups and customer liaison Working cross‑functionally with other teams to support project schedules Assisting with smaller quotes and internal sales tasks as required Maintaining accurate and well‑organised project and supplier records Attending monthly team meetings and training sessions (may include travel to another office on occasion)Customer & Internal Support Handling incoming calls and directing them appropriately Responding to customer queries in a timely and professional manner Liaising with internal teams to ensure smooth project deliveryIssue & Quality Management Identifying, raising, and managing issues related to orders or projects Taking ownership of issues through to resolution Understanding the impact of issues on project timeframes and costs Ensuring all issues are tracked and resolved within agreed timeframesGeneral Duties Ensuring safe working practices at all times Undertaking additional reasonable duties as required Remaining flexible and adaptable within a growing business environmentCandidate Profile The successful candidate will demonstrate: Strong organisational and coordination skills Excellent attention to detail Ability to work across multiple teams and priorities Good working knowledge of Microsoft Excel Experience using finance, ordering, or business systems (any system considered; not sector‑specific) Strong communication and teamwork skills A flexible approach, with the ability to meet deadlines and work under pressure Good commercial awareness A positive, proactive, and solution‑focused attitudeBenefits 23 days annual leave plus bank holidays Pension scheme Free on‑site parking Structured onboarding and training Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website