Shipping Coordinator

New Job Opportunity - Shipping Coordinator - 12 Month contract - Based in Inverurie Location: Inverurie Pay Rate: Negotiable Contract Duration: 12 months  Working Pattern: Preferably 5 days onsite (flexible at Hiring Manager’s discretion)  Flexible start/finish times  No on-call work  Role Overview With safety, quality, efficiency, and customer service as top priorities, the Shipping Coordinator plays a critical role within the ISE team. Using your knowledge of import and export freight, you will ensure the safe and timely shipment of products and materials. You will collaborate with key stakeholders to obtain freight estimates and execute customer shipment plans, with a strong focus on cost control, scheduling, compliance, and customer satisfaction. You will act as a key point of contact for clients, managing shipment orders, tracking requests, and returns. The role requires ensuring all documentation is accurate and complete to enable seamless delivery and efficient movement of goods. Key Responsibilities Coordinate import and export shipments, including obtaining freight quotes and preparing documentation  Liaise with internal departments to gather required shipping information  Communicate with customers and coordinate collections in line with FCA Incoterms  Prepare accurate shipping documentation (e.g. commercial invoices, shipping orders) in compliance with destination regulations  Ensure all imports and exports comply with HMRC and company policies  Adhere to international trade compliance procedures and regulations  Work with the Brokerage team to ensure correct customs regimes are applied  Coordinate with Sales, Production, Procurement, and Warehouse teams to manage order flow and transportation  Monitor shipments and resolve delays, damages, or quality issues  Maintain accurate shipping records and ensure proper document filing and archiving  Update production schedules and keep stakeholders informed on collections and deliveries  Support internal and external audits and inspections  Undertake additional duties as required by the business  Skills & Experience Strategic Ability to quickly understand challenges and learn new skills  Proactive in offering practical solutions  Capable of improving and working within business processes  Operational Strong attention to detail and ability to identify critical information  Effective time management and prioritisation skills  Organisational Professional communication skills, both written and verbal  Ability to engage with stakeholders at all levels  Motivated and eager to develop within the organisation  Personal & Interpersonal Strong customer focus (internal and external)  Collaborative team player  Committed to personal development and continuous improvement  High level of integrity and adherence to ethical standards  Qualifications Essential: HND (or equivalent) in a relevant business-related discipline  Desirable: CILT qualification  IATA / IMDG / ADR Dangerous Goods certification  Experience Essential: Strong knowledge of import/export logistics and customs procedures  Familiarity with Incoterms 2020  Experience with international sea, air, and road freight operations  Knowledge of shipping documentation (CIPL, BOL, AWB, CMR, MRN)  Technical Skills Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) Company information At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.  We actively recruit at all levels and this is a superb opportunity for a Shipping Coordinator looking for new employment. As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included