Administration Assistant

Job Title: Administration Assistant Location: Coventry, UK Core Hours: 08:00-16:35 (Mon–Thu) 08:00-15:10 (Fri). Vacancy Type: Full-time, 6-9 month Fixed Term Contract and onsite Salary: £25,500 to £27,000 per annum ​ About the role Be the person who keeps everything running smoothly. We’re looking for an Administration Assistant to play a key role in supporting VSSS site operations during a busy period of delivery. This is a hands-on, fast-paced role where you’ll work closely with senior team members, helping remove administrative pressure so they can focus on programme delivery. This fixed-term opportunity offers great exposure to a live operational environment giving you the chance to build your organisational, coordination and stakeholder management skills while working at the centre of site activity. If you enjoy variety, take pride in being organised, and like being the person others rely on, this could be the perfect role for you. ​​ What you’ll get in return At NP Aerospace, we know our success comes from our people. That’s why we invest in benefits that support your health, reward your hard work, and help you grow your career: * Performance rewards – discretionary bonus opportunities * Flex your day – flexible start and finish times (subject to manager approval and operational needs) * Time to recharge – 25 days’ holiday + 8 bank holidays, with the option to buy more through our Holiday Purchase Scheme * Support for Defence – two weeks’ paid leave for Reservists and Cadets, plus paid leave for Cadet Force Adult Volunteers (CFAVs) * Future security – competitive pension scheme (9% combined employer/employee contributions * Peace of mind – life cover at 3x base salary * Health & wellbeing first – BHSF Cash Healthcare Plan to support everyday health costs * Grow with us – career development and advancement opportunities within a global business * Supportive environment – a team culture built on innovation, collaboration, and purpose What you’ll be doing In this role, you’ll provide day-to-day administrative and coordination support across site operations, acting as a reliable point of contact for queries and helping keep everything organised and running efficiently. You’ll gain exposure to a wide range of activities, giving you a strong foundation in operational support within a manufacturing environment. You’ll coordinate visitors and contractors, manage meeting logistics and diaries, and take minutes while tracking actions, helping you build strong stakeholder management and organisational skills. You’ll also arrange travel and accommodation, support expenses and purchasing processes, and maintain accurate records, giving you valuable experience across multiple business functions. Working closely with different teams across the site, you’ll develop the ability to prioritise tasks, manage competing demands and maintain accuracy in a fast-moving environment, all while playing a key role in keeping operations on track. ​ Our team embraces modern technologies, including AI-assisted tools, to work smarter and deliver better results. Candidates should either have experience using AI tools or demonstrate a willingness to learn and apply them in their role. ​​ What we’re looking for​ We’re looking for someone who is organised, proactive and confident supporting a busy team. You’ll ideally have: * General administration support, including filing, photocopying, distributing incoming mail * Strong IT skills, including MS Teams, Outlook, Word and Excel * Excellent written and verbal communication skills * High attention to detail and strong organisational ability * Ability to manage multiple tasks in a fast-paced environment * Professional and discreet when handling sensitive information * Experience with travel booking ​Desirable * Experience in a site-based, engineering or manufacturing environment * Experience taking meeting minutes and tracking actions ​ What do we do at NP Aerospace? NP Aerospace is a global leader in armour technology manufacturing and vehicle integration, delivering high-performance, lifesaving solutions for the defence and security industry. Our mission is to improve and protect lives, and our vision is to be a leading provider of innovative solutions that solve our customers' complex challenges. Our values - Respect, Collaboration, Integrity, and Dedication form the bedrock of our culture. Our extensive range of combat-proven body armour, from ballistic helmets, plates, and shields to bomb disposal suits, highlights some of the most advanced composite materials. With a team of R&D engineers working on next-generation solutions, we also excel in highly engineered vehicle systems and armour platforms used by some of the world’s largest defence organisations. Founded in 1926, NP Aerospace has served the defence industry for over 40 years, evolving into an agile and diverse company. Our Business Development team is expanding both in the UK and North America. Equal Opportunity Employer Statement: NP Aerospace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from all qualified individuals, regardless of race, colour, national origin, gender, age, religion, disability, sexual orientation, or any other legally protected status. All employment decisions are based on qualifications, merit, and business needs. We are also fully committed to supporting the Defence Community and actively advertise roles on Defence specific platforms such as CTP, Force Families, Forces Employment Charity, and Veterans Job Board. Data Privacy: NP Aerospace respects the privacy of all applicants. Personal information provided during the application process will be treated in accordance with our privacy policy and applicable data protection laws. Please note: If successful, you will be required to sign the Official Secrets Act and successfully pass the necessary checks before you can begin your employment with NP Aerospace