Project Administrator

We are seeking an experienced Project Administrator with a strong construction background to join a specialist commercial interior contractor delivering high quality fit out and refurbishment projects. You’ll be supporting projects across the commercial sector, including offices, education and healthcare working in a fast paced, deadline driven environment where quality and collaboration are key. This is a fantastic opportunity to play a central role in project delivery while working closely with the Office Manager and site teams, with clear scope for growth. The Role: As Project Administrator, you will provide end-to-end administrative support across procurement, compliance and site operations ensuring projects run smoothly and efficiently. You’ll take ownership of maintaining accurate project records using Procore and 1Breadcrumb. Key Responsibilities: * Support tendering and procurement processes, including issuing purchase orders, tracking quotations and verifying delivery dockets * Reconcile supplier statements and maintain accurate financial records * Coordinate site documentation, reporting and compliance throughout the project lifecycle * Liaise with suppliers and subcontractors on pricing, deliveries and issue resolution * Source and obtain competitive quotes for materials and services * Assist with resolving delivery, invoice and order discrepancies * Manage and maintain project documentation (RFIs, submittals, drawings) within Procore * Oversee subcontractor onboarding, inductions and compliance using 1Breadcrumb * Track variations, change orders and maintain financial logs * Support the preparation of H&S files and O&M manuals * Provide general administrative and commercial support to project and site teams * Monitor shared inboxes and ensure all correspondence is accurately filed Skills & Experience: * Proven experience in construction administration * Strong working knowledge of Procore (essential) * Experience using 1Breadcrumb or similar H&S compliance platforms * Excellent organisational skills with the ability to manage multiple tasks * High attention to detail, particularly with documentation and cost tracking * Strong communication skills, both written and verbal * Proactive, team oriented, and solution focused approach * Proficient in Microsoft Office 365 (Excel, Word, Outlook) * Ability to interpret quotations and reconcile against purchase orders and deliveries Why Work with Us? * Join a growing commercial construction company with a strong reputation in London * Be part of a collaborative and supportive team environment * Stable full-time, permanent role with structured hours (8:00 AM – 4:30 PM) * Opportunity to expand your role over time and contribute to exciting projects