Engineering Administrator

About Us Elite Cooling Services Scotland is a growing engineering company working with a wide range of clients across multiple sectors. Due to continued growth, we are looking to recruit an Engineering Administrator to join our expanding team. This role will be based full-time on-site at one of our largest client contracts in Prestwick, offering a great opportunity to be part of a key operation within the business and contribute to the success of an important contract. Job Summary We are seeking a highly organised and detail-oriented Engineering Administrator to support our engineering team. This is an entry-level role, ideal for someone looking to start their career, with full training provided. The successful candidate will play a key role in ordering parts, liaising with suppliers, and supporting stock and inventory management, helping ensure engineers have everything they need to carry out their work efficiently. Key Responsibilities * Order parts and materials for engineers in a timely manner * Contact suppliers to obtain quotes and place orders * Raise purchase orders (POs) using internal systems (Sage & Tradify) * Monitor and follow up on supplier lead times and deliveries * Maintain accurate records of orders, suppliers, and documentation * Support stock control and inventory management processes * Assist with the organisation and management of the engineering store * Use eMaint to: * Update and manage inventory * Log stock movements * Create work orders * Track and record equipment downtime * Coordinate communication between engineers, suppliers, and internal teams * Provide general administrative support including data entry, filing, and document management Requirements * Good communication skills, both written and verbal * Strong organisational skills with attention to detail * Computer literate (basic Microsoft Office skills preferred) * Ability to manage multiple tasks and prioritise workload * Quick learner with a proactive attitude * Ability to work independently and as part of a team Desirable (not essential): * Previous experience in an administrative or office-based role What We Offer * Full training and development * No prior experience required * Opportunity to grow within the business * Supportive team environment * On site parking * 20 days of holiday + Bank holidays off