Administrator

1 x Administrator with a strong payroll background 3 days in Office 2 days WFH , 1 day a month at Battersea for customer meeting 8am to 5pm – Monday to Friday – 40 hours Salary base - £36k per annum, PAYE Direct Once a month meeting in Battersea REPORTING TO: Administration Manager/Contract Manager OVERVIEW OF JOB DESCRIPTION - To provide high quality, professional administrative support to the business. To work alongside the Operations and Finance Support teams to maintain administrative systems, ensuring compliance with legislation and company procedures. Main Duties & Responsibilities: Take responsibility for Compliance and Reactive job administration duties for assigned Buildings and sites. Daily monitoring of PPM completion in line with the PPM planners, and to ensure SLAs and KPIs are met. Produce, daily, weekly and monthly reports on any outstanding PPM’s Statutory and Non-Statutory. Plan engineer’s PPM jobs, booking engineers to site by liaising with Customers and assign on IBMS. Raise, monitor and issue permits ensuring all permits are current and properly authorised. Assign specialist subcontractors and provide confirmation of their attendance to site. Ensure the relevant statutory certificates are received, checked for accuracy and the CAFM systems are updated and document loaded and processes followed. Ensure RAMS are provided for attendance to site. Review Subcontract Periodical Planners for accuracy and amend where necessary. Annually rollover the Periodical contracts and agree sub-contractor costs for the year with Contract Manager and issue the annual Purchase Orders. Deal with any failures on the certificates ensuring remedial works are arranged and quotes obtained toresolve the issues. Prepare Quotations in line with SLA agreement for breakdowns/ Extra works and Projects via IBMS Contact Suppliers for quotations Place Orders to Suppliers/Subcontractors for PPM activity/Breakdowns/Extra works and Project works Prepare weekly reports in line with the Contract Requirements Manage Works In progress (WIP) in a timely manner and liaise with ABM Finance team Reporting any absences/lateness of engineers to the Contract Manager Chase purchase orders daily and ensure prompt delivery of parts for works. Please call Harry from mclaren on (phone number removed)