Project Coordinator

Must have APMP qualification! Key Responsibilities: * Assist in the planning, coordination, and delivery of facilities and maintenance projects. * Track project timelines, milestones, and deliverables to ensure projects are completed on time and within budget. * Coordinate communication between internal teams, contractors, and suppliers. * Maintain project budgets and financial tracking using Excel and spreadsheets. * Monitor project costs, purchase orders, and invoices. * Support financial reporting and cost analysis for facilities projects. * Assist in preparing bid submissions, tender documentation, and supporting materials. * Gather and organise information required for bid proposals. * Coordinate with vendors and internal stakeholders during the bid process. * Source and obtain quotes from contractors and suppliers. * Evaluate quotations and maintain records of supplier pricing and proposals. * Support procurement processes in line with company policies. * Develop and maintain spreadsheets to track project progress, budgets, and supplier performance. * Produce reports, dashboards, and project summaries for management. * Ensure accurate record keeping and document control. * Maintain project documentation, contracts, and compliance records. * Schedule meetings, prepare agendas, and document project updates. * Ensure all facilities project files are organised and up to date. Required Skills & Experience: * Proven experience in a project coordination, facilities, operations, or administrative role. * Strong Excel and spreadsheet skills including tracking budgets, data management, and reporting. * Experience with bid writing, tender preparation, or proposal support. * Experience sourcing and managing quotes from suppliers or contractors. * Understanding of basic financial processes, budgeting, and cost tracking. * Excellent organisational and time management skills. * Strong written and verbal communication skills. * High attention to detail and ability to manage multiple tasks simultaneously