Executive Assistant

Responsibilities * Cross Functional Collaboration & Communication * Act as a communication hub between executives, central teams and business partners to drive efficiency. * Use executive maturity, discretion, and business insight to prepare and direct communications. * Communicate effectively with external partners and third parties. * Represent and uphold the manager’s and team’s brand in alignment with Microsoft’s core values. Travel Management * Coordinate domestic and international travel, including accommodation, transport, security, and visas and managers and team. * Prepare detailed itineraries and act as a point of support across time zones during travel. * Communicate proactively with stakeholders to ensure productive trips and compliance with travel documentation. * May accompany leaders to provide onsite support during events or meetups. Resource & Financial Management * Own expense management including purchase orders, receipts, statements, tracking, and compliance. * Resolve issues related to expenses, purchase orders, and financial discrepancies. Calendar Management & Meeting Logistics * Provide strategic calendar and timeplanning support for managers and teams. * Make prioritisation decisions, manage delegates, and communicate with key stakeholders. * Manage complex schedules, ensure followups, and remain calm under pressure. Event Coordination * Work with the wider EA community to plan and execute events. * Demonstrate executive presence and develop reusable resources for event efficiency. Project Ownership * Manage multiple complex projects endtoend while maintaining operational excellence. * Drive stakeholder accountability, streamline processes, and implement best practices. * Lead efforts to define and measure project success. * Team Management & Onboarding Support * Partner with the Head of Operations on onboarding, equipment, workspace setup, and access provisioning. * Provide a seamless executive onboarding experience and act as a key contact for new hires, vendors, and interns. Required Qualifications * 7+ years’ experience in administrative or executive support roles with emphasis on scheduling, travel, and operational support at senior leadership level. * Passion for delivering an exceptional office experience. * Experience managing a team with dual accountability. * Proactive, collaborative, and fully accountable mindset. * Comfortable working onsite 4 days per week