Facilities Administrator

Facilities Administrator (12 Month FTC – Maternity Cover) Ibrox, Glasgow (Hybrid Working) £29,000 40 hours per week | Monday – Friday | 08:00 – 16:30 12 Month Fixed Term Contract (may lead to a permanent role for the right candidate) A leading Facilities Management provider is currently recruiting for a Facilities Administrator to join their team on a 12-month fixed-term basis to cover maternity leave. This is a hybrid role, combining working from home with time spent in the office based in Ibrox, Glasgow. The successful candidate will play a key role supporting the smooth running of facilities operations across a busy corporate environment. This is a great opportunity for someone who enjoys administration, thrives in a fast-paced setting, and has previous experience working within facilities, maintenance, or a similar support function. The Role As Facilities Administrator, you will provide day-to-day support to the site-based facilities and technical teams, ensuring tasks are coordinated efficiently and documentation remains up to date. Key Responsibilities * Providing administrative support to the on-site facilities and maintenance teams * Coordinating planned maintenance schedules and liaising with contractors * Supporting compliance processes and maintaining accurate site documentation * Assisting with document control and tracking site-related records * Raising purchase orders, processing invoices, and completing data entry * Supporting facilities reporting and assisting with project documentation * Acting as a key point of contact for internal teams and stakeholders * Ensuring communication is accurate, timely, and clearly recorded What We’re Looking For * Previous experience in a facilities, helpdesk, or administration role * Strong organisational skills and excellent attention to detail * Ability to manage multiple tasks and work to deadlines * Confident communication skills and a professional approach * Strong IT skills, particularly Microsoft Office (Word, Excel, Outlook) * A proactive and flexible attitude with the ability to work independently A driving licence would be beneficial due to potential future office relocation within Glasgow. What’s On Offer * Hybrid working (home and office based) * Competitive salary that will increase after 12 weeks * Supportive and professional working environment * Access to employee benefits and reward schemes * Opportunity to gain experience within a well-established FM organisation * Training and development opportunities available To apply, please send your CV or contact us for further information