Executive Assistant

Team Assistant - Investment Banking Location: Birmingham Start Date: ASAP (subject to background checks - approx. 3-4 weeks) Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (1 hour lunch break; flexibility required) Hours per Week: 40 Overview A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office. This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You’ll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment. * Key ResponsibilitiesProvide diary management support to bankers (Associate level and above) * Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones * Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately * Book meeting rooms and handle room logistics across multiple locations * Coordinate travel arrangements including international flights, hotels, visas, and car bookings * Prepare and process expense reports in line with company policy * Assist with invoice processing and tracking * Provide phone and holiday cover for fellow assistants when needed * Support bankers with ad hoc admin requests, projects, and team initiatives * Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person) * Collaborate closely with other assistants to ensure seamless day-to-day support Candidate ProfileThis role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high-volume, detail-heavy workload. Key Skills & Experience * Previous experience in admin, office support, customer service, or coordination roles * Proficient in Microsoft Outlook, Word, and Excel * Able to manage multiple time-sensitive tasks and competing priorities * Excellent attention to detail and reliability * Confident communicator with strong interpersonal skills * Able to interact with stakeholders at all levels, internally and externally * Calm under pressure and adaptable in a fast-paced, evolving environment * Discreet and professional, with the ability to handle confidential information * Proactive, solutions-focused mindset with a strong "can-do" attitude * Comfortable working independently as well as part of a collaborative team What’s on Offer * Long-term potential: strong performers may be considered for permanent roles * Full training and onboarding provided * A professional, inclusive, and dynamic workplace with excellent team culture