PA to CEO

Our client, a lovely Private Equity firm in the City, is looking for a PA to support their CEO. Tasks include, but are not limited to: Executive Support Manage a complex, frequently changing calendar across multiple time zones Schedule internal and external meetings with investors, portfolio companies, advisors, and senior stakeholders Ensure the CEO is prepared for meetings by coordinating agendas, briefing notes, dial-ins, materials, and follow-ups Manage incoming requests and sensitive communications with discretion, prioritising messages and flagging what needs attention Act as a professional point of contact for the CEO, representing the firm with confidence and excellent presentation Travel & Logistics Coordinate end-to-end travel: flights, accommodation, ground transport, visas (if required), and itineraries Produce clear travel itineraries including meeting details, contacts, locations, and timings Handle last-minute changes quickly and calmly Office & Administrative Coordination Support expenses, invoices, and reimbursements; maintain accurate records Assist with document coordination, signature processes, and general administration Liaise with internal teams (tech, legal, finance, operations) to keep CEO priorities moving Stakeholder & Process Support Track actions from meetings and ensure follow-ups are completed Coordinate CEO-related processes (board materials, investor meetings, portfolio updates) Improve administrative systems, templates, and routines to increase efficiency and consistency This role is flexible, with 3/4 days required in the office and 5 days in the office when the business and CEO require it Please answer the questions below, as well as attach a recent copy of your CV. With regret, we cannot respond to unsuccessful candidates