Office Manager

Office Manager Near to Castle Donington / East Midlands Airport (free parking on-site) £40,000 - £50,000 Our client is an established family business with some impressive plans for expansion. They have 3 sites throughout the UK and these sites are coordinated and looked after from the Head Office at Shardlow. We are looking for a friendly and enthusiastic Office Manager to lead the small busy team and take ownership of the day to day running of the office. This is a busy, demanding and varied role and would suit someone with a proven track record in a similar role. The office is a very busy, customer facing environment so great communication skills and a professional attitude are a must. Key responsibilities: Administrative tasks: * Overseeing the administration team of four to ensure all customer & supplier records are kept up to date and all processes followed to ensure maximum turnover & profit for business * Making supplier & customer payments * Liaising with Health & Safety advisors & fire safety advisors to ensure annual checks are carried out. Liaising with company directors to implement any legal requirements and recommendations * Liaising with insurers for annual policy renewals & mid-term adjustments. * Ensuring company vehicles are all taxed & MOTs completed on time. Maintaining company vehicle database & files. * Liaising with suppliers for contract renewals to achieve best rates * Ensuring websites are kept updated with new pricing information and items for sale * Liaising with suppliers to maintain good working partnerships & obtain quotations * Preparation of customer quotations * Issuing of Purchase Agreements & Licence Agreements * Liaising with the 2 other sites to ensure all customer agreements completed & relevant documents received * Resolving customer complaints * Providing daily updates of all relevant information to company directors * Overseeing ordering of stock for the on-site retail outlet - including the annual stocktake * Collation of reports for quarterly management accounts & Year End Finance tasks: * Processing invoices – ensuring all invoicing is completed on time and accurately * Managing expenses and petty cash * Bank reconciliations of all accounts * Payroll preparation, including collating staff hours * Preparing information for VAT returns and submitting VAT returns * Preparing and submitting information to HMRC * Producing year-end figures * Logging customer bank receipts * Reconciliation of company credit card statements * Credit Control and debt recovery * Purchase ledger reconciliation HR tasks: * HR – preparing and coordinating the staff rota, logging of hours and absences for payroll, payment of wages & PAYE, recruitment (from writing ads to conducting interviews), issuing of contracts and contract amendments * Working with an external HR agency regarding any disciplinary matters and ensuring all HR documentation kept up to date * Completing annual compliance checks * Staff training - both new starters & ongoing for existing staff members A really busy and interesting role in a fast paced environment. Hours of work Monday – Friday 9am – 5pm. Please do get in touch if you would like to know more