Executive Assistant

Support the Directors of one of the UK’s Fastest-Growing Recruitment Firms Location: Twyford, Berkshire (RG10) Contract: Full-Time (Part-Time considered for an exceptional candidate) Salary: Competitive + Share Scheme (Real Equity) Hernshead Recruitment is a £3.5m+ turnover success story. Founded by Tom Johnson in 2019 (originally backed by Lord Sugar), we have rapidly established ourselves as a global player in Advanced Engineering & Automation. We have hubs in Europe, a booming US division, and a fast-paced HQ in Twyford. But rapid growth brings complexity. We are looking for an experienced Executive Assistant / Office Manager to take the weight of operations off the Directors' shoulders, allowing them to focus on driving the business forward. The Role: The Right Hand This is not a data-entry role. This is a strategic support role. You will be reporting directly to the Founding Director and the Operations Director. Your goal is simple: Give them time back. You will anticipate problems before they happen, manage chaotic schedules, and ensure the office environment reflects our high standards. 1. Executive Diary & Lifestyle Management * Complex Scheduling: Managing the Directors' ever-changing diaries across multiple time zones (UK, US Central, and CET). You will act as the gatekeeper, prioritising meetings and handling conflicts diplomatically. * Travel: Orchestrating travel itineraries and meetings for the leadership team. * Inbox Triage: Monitoring incoming communication for the Directors, flagging urgent items, and responding on their behalf where appropriate. * Personal Support: Assisting with ad-hoc personal tasks for the Directors to ensure their work-life balance is maintained. 2. Operational & Office Management * The Twyford HQ: You are the face and voice of the office. You will manage supplier contracts, IT support coordination, stationery, and general facilities management to ensure our Twyford base runs seamlessly. * Onboarding Excellence: Working with the Ops Director to ensure new consultants have everything they need on Day 1—from laptops and CRM logins to a warm welcome. * Event Coordination: We are a social business. You will take the lead on organising our quarterly incentives (high-end dining experiences), our annual holiday incentives, and team social events. 3. Strategic & Confidential Support * CSR Champion: We are proud winners of the REC Community Impact Award 2025. You will be the operational lead for our charity partnerships with Crisis and the Engineering Development Trust, scheduling volunteer days and coordinating fundraising events. * Confidentiality: As you will be handling sensitive information regarding our Share Scheme, salaries, and internal strategy, absolute discretion and professionalism are non-negotiable. The Hernshead Difference: Why Join Us? * Real Equity: We don’t just offer a salary. You will join our Share Scheme with a defined exit plan. You are helping build the value of this company, so you will receive a minimum 5-figure sum in 6 years on top of your earnings. * Culture: We are "Relaxed Professional." We set high standards, but we offer a collaborative environment in the heart of Twyford. * The Lifestyle: You will benefit from our early Friday finishes, 2 annual company holidays, and the opportunity to be part of our high-end rewards culture. About You * Experience: You have a proven track record as a PA, EA, or Office Manager, ideally supporting C-Suite or Director-level individuals. * The "CEO Mindset": You understand the pressures of running a business. You are resilient, thick-skinned, and able to push back when necessary to protect the Directors' time. * Tech Savvy: You are a master of Outlook, Excel, and Word. You can format a CV to perfection and manage a CRM with ease. * Proactive: You don’t wait to be told what to do. If you see a process that is broken, you fix it