Studio & Operations Manager

We are seeking an experienced and highly organised Studio & Operations Manager to oversee the day-to-day administration, scheduling, and operational management of a busy creative studio based on a private estate near Burford. This is a hands-on role for a calm, proactive individual who thrives in a fast-paced production environment. You will be central to project coordination, studio operations, scheduling, and cost tracking, ensuring the studio runs smoothly and efficiently. Key Responsibilities Studio & Project Administration * Act as the main point of contact for the studio * Manage administration for multiple concurrent projects * Maintain project documentation, schedules, and calendars * Track milestones, timelines, and key commitments Scheduling & Planning * Oversee production schedules and key deliverables * Maintain oversight of events, exhibitions, and fairs * Coordinate production-related travel and logistics Financial & Accounts Support * Collate invoices, receipts, and expenses * Track project costs, cashflow awareness, and upcoming payments * Liaise with suppliers and accountants * Support VAT reviews and cost categorisation Office & Studio Operations * Manage office supplies, equipment, archives, and filing * Arrange couriers, collections, and logistics Project Management & Systems * Implement and manage project management software * Track budgets, quotes, live costs, and production status * Produce reports, Gantt charts, and forward plans * Identify risks, clashes, and pinch points Production Liaison & Records * Liaise with registrars on consignments, loans, and documentation * Maintain production records and archive systems (e.g. Canto, Artlogic) * Manage production contacts and databases IT, Building & Archive Support * Provide basic IT troubleshooting and liaise with external support * Ensure data is organised, backed up, and accessible * Support studio building systems and estate coordination * Help develop and maintain a structured, active archive About You * Highly organised with strong scheduling and multitasking skills * Confident managing budgets, costs, and documentation * IT-literate and systems-focused * Calm, professional, discreet, and an excellent communicator