Asset & PPM Administrator

Anderson Knight is recruiting an Asset & PPM Administrator on behalf of our client, a well-established facilities management business based in Glasgow. This role is critical in supporting the effective administration of Asset Management and Planned Preventative Maintenance (PPM) activity across a large retail estate. Acting as a specialist within Asset and Hard Services Planned Maintenance, you will ensure all assets and maintenance programmes are compliant, accurate and aligned to both statutory and industry best practice. Location: Glasgow Salary: £24,969 Hours: 37.5 hours per week, Monday to Friday, either 8am-4pm or 9am-5pm Key Responsibilities: • Provide technical knowledge of Asset Management and Planned Preventative Maintenance. • Maintain the Asda asset database and PPM system, ensuring all assets hold key information to support warranty and lifecycle cost (LCC) programmes. • Take a lead role in maintaining the asset model and warranty libraries. • Extract and update asset model and warranty data from customer systems. • Maintain asset warranty guarantees and update the automated warranty system. • Ensure all assets have a current, compliant maintenance programme aligned to SFG20 standards. • Produce analytical reports on asset variances using data warehouse reporting tools. • Monitor daily asset changes, additions and disposals made via the asset app. • Liaise with Managed Contracts and Group Procurement teams to ensure all third-party maintained assets have planned PPM schedules and certification uploaded. • Work with field operatives and internal teams to maintain the accuracy of asset data. • Ensure all assets hold valid certification and escalate any compliance or process gaps. • Ensure operational teams follow all asset and PPM processes and procedures. • Maintain compliance with legislative and industry best practice (SFG20). • Escalate and flag any non-compliance or data discrepancies to the Asset & PPM Manager. Key Attributes and Skills: • Experience of Hard Services Planned Maintenance to SFG20 standards. • Strong understanding of Planned Maintenance and Asset Management principles. • Previous experience within a facilities management or maintenance environment. • Excellent organisational and time management skills. • Ability to take ownership and accountability for work. • Proactive problem solver, able to work independently or within a team. • Able to work under pressure with a high level of accuracy and attention to detail. • Strong communication and stakeholder management skills. • Positive, motivated attitude with the ability to influence and lead by example. • Educated to GCSE level (including Maths, English & Science) with Level 3 or 4 qualifications in a relevant subject preferred. • PC literate with good working knowledge of Microsoft Office and CAFM systems. Benefits: • 33 days paid holiday (including bank holidays). • Free on-site parking. • Work from home 1 day per week. • Subsidised canteen and vending facilities. • Pension scheme (up to 5% matched contribution). • Company-funded Healthshield cash plan. • Discounts and cashback across major retailers including Costco, IKEA, Apple, Argos, Currys and more. To apply for this excellent opportunity, please forward your CV in complete confidence