Executive Team Assistant

A fantastic opportunity to join a well-established, fast-paced and exciting organisation providing support to the Group CEO, Board & Executive Team. The Executive Team Assistant provides highly professional, organised, and discreet administrative support to the Group CEO and wider Executive Team, including the Chairperson and Board. • This role is ideal for a polished, enthusiastic, and capable administrator who enjoys working in a fast-paced, senior environment and takes pride in delivering a high standard of service. • The position plays a key role in ensuring the smooth day-to-day running of executive activity, acting as a trusted point of coordination between the CEO, Executive Team, and internal and external stakeholders. • It would particularly suit someone with experience in high-end, client-facing environments (such as luxury retail, hospitality, or premium automotive brands) who is comfortable dealing with senior individuals and representing the business professionally. Executive & Administrative Support: • Provide comprehensive administrative support to the Group CEO and Executive Team, ensuring diaries, inboxes, and schedules are well organised and prioritised. • Coordinate meetings, calls, and appointments, preparing agendas, papers, minutes, and follow-up actions to a professional standard. • Assist with the preparation of presentations, reports, board papers, and briefing documents. • Act as a key point of contact for executive correspondence, responding appropriately and escalating matters when required. • Support the Group CEO in written and verbal communications, using digital and AI tools where appropriate to improve efficiency. • Build positive working relationships with senior leaders, Board members, clients, partners, and other stakeholders. Coordination & Office Support: • Support cross-team coordination by tracking actions, deadlines, and key priorities on behalf of the Group CEO. • Assist with internal communications, announcements, and preparation of materials for staff briefings. • Maintain accurate records, including KPIs, expense claims, budgets, and executive documentation. • Assist with research, information gathering, and project coordination for executive initiatives. Events, Travel & Hospitality: • Coordinate executive meetings, offsites, company events, and celebrations, ensuring a high-quality and well-organised experience. • Arrange travel for the Group CEO and Executive Team, including flights, accommodation, itineraries, and visas where required. • Occasionally support overseas business travel or events when required. Corporate Culture & Representation: • Support company charity initiatives and act as an ambassador for internal engagement activities. • Coordinate recognition and cultural activities such as awards, long service acknowledgements, and client gifting. • Assist with the organisation of the annual Award Ceremony Professional Standards & Discretion: • Handle sensitive and confidential information with care, discretion, and integrity. • Provide guidance and support to reception and front-of-house functions, maintaining high presentation standards. • Provide reception cover when required. • Ensure compliance with company processes and support continuous improvement. • Occasionally assist with light personal administration for the Group CEO (e.g. appointments or travel coordination). Skills & Attributes: • Highly organised, with strong attention to detail and the ability to manage multiple tasks. • Professional, confident communicator, comfortable dealing with senior stakeholders. • Strong written skills, with the ability to produce clear, well-presented documents. • Good judgement and a calm, solutions-focused approach. • Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel). • Adaptable, reliable, and able to work well under pressure. • Warm, polished, and personable, with a strong service mindset. Experience & Qualifications: • Previous experience in an administrative, executive support, PA, office coordination, or high-end client facing role. • Experience working with senior leaders or within a professional or premium brand environment. • Comfortable managing diaries, correspondence, and confidential information. • Educated to A-level, diploma, or equivalent; further business administration training is beneficial but not essential INDL