Purchasing Administrator

We require an Administrative Assistant to assist and provide administrative support to our Purchasing & Production Planning Department.This would be a great opportunity for an enthusiastic individual who is wishing to develop their career further and become a key player in assisting with various administration duties within the Purchasing & Production Planning Department. The role would suit an organised person with a “can do” attitude who is able to prioritise work and has a good knowledge of Microsoft Applications (Word, Excel) and excellent communication skills (both verbal and written). Candidates must also have good literacy and numeracy skills, a good eye for detail and the ability to keep accurate records and maintain data bases. RESPONSIBILITIES: * Assisting and providing administrative support to the Purchasing & Planning Controller * Raising and progressing purchase orders, raising delivery and collection notes for supplier orders,sending emails * Placing orders with suppliers * Dealing with supplier queries * Ordering warehouse and joinery consumables * Assisting in the preparation and amendment of production schedules and job sheets, reorganising (as required) and distribution to each production employee * Checking delivery schedules and scheduled delivery dates * Keeping track of when goods are due to arrive into the warehouse, booking them in and adjusting schedules accordingly * Signing off invoices - ensuring paperwork in order (checking against purchase orders raised, giving nominal codes before sending them through to the account department) * Keeping a database of orders/suppliers for manufacturing processes * Filing * Liaison with suppliers * Liaison with internal departments; production (Joinery & Warehouse), sales, logistics * Any other duties as required by Warings Furniture Ltd ESSENTIAL SKILLS/EXPERIENCE * Excellent general administrative skills * Excellent computer skills with good knowledge of Microsoft Word, Excel (must be able to do spreadsheets and basic formulas) Outlook * Excellent literacy and numeracy skills * Excellent attention to detail/accuracy in all work * Excellent organisational and planning skills communication skills with the ability to communicate on all levels * Ability to use own initiative * Ability to prioritise work * Ability to work under pressure and to deadlines * Must be a team player * Flexible approach to working time to meet deadlines/peak workloads We are located in a rural area so own transport is essential