Payroll Specialist

Payroll Specialist (12-Month Fixed Term Contract) 📍 West London (Fully Office Based) 💷 £32,000 per annum 📄 12-month Fixed Term Contract We are looking for an experienced and detail-oriented Payroll Specialist to join the Human Resources team on a 12-month fixed-term contract. This role is responsible for delivering a high standard of payroll services for both local and expatriate employees, ensuring accuracy, compliance and timely processing. Key Responsibilities Payroll & Systems Administration Maintain and update payroll systems with new starters, leavers, changes to benefits, employment status and other amendments in a timely and accurate manner Maintain monthly payroll files covering starters, leavers, bonuses and all payroll changes Act as first point of contact for the staff appraisal system, including implementation and ongoing monitoring Manage and monitor the Time and Attendance system (Darwinbox) Support contract renewals and prepare approval notes for management Ensure compliance with Data Protection legislation Payroll Processing Check and process all monthly payroll changes on ADP and commit payroll accurately and on time Process statutory year-end activities including P60s, P11Ds and payroll returns Handle employee payroll and salary queries for both local and expatriate staff Create, maintain and continuously improve payroll processes Produce payroll reports in line with HR and business requirements Pensions, Tax & Reconciliations Reconcile pension files and payments and liaise with pension providers Manage season ticket loans and personal loans and submit monthly control returns Reconcile payroll postings to the general ledger and resolve discrepancies Ensure timely and accurate PAYE and NI payments Manage third-party payments to HMRC Expatriate Payroll & Tax Compile payroll and benefits data for expatriate payroll processing Liaise with external tax advisors for tax returns, PSA and P11Ds Assist expatriates with HMRC and NI number applications Ensure all joiner and leaver documentation is available for payroll processing Additional Responsibilities Process invoices and manage petty cash Support the HR team with additional administrative duties as required Undertake any other duties as delegated by the Head of HR Skills & Competencies Results-driven with strong attention to detail Excellent numerical and analytical skills Strong organisational and self-management abilities Confident communicator with strong interpersonal skills Able to work to deadlines in a fast-paced, office-based environment Person Specification Proficient in Microsoft Office, particularly Excel and Word Experience operating payroll systems (ADP preferred) Knowledge of basic accounting is essential Previous experience in a payroll-focused role, ideally including expatriate payroll