Company Secretary

Company Secretary (Part-Time) Location: Remote / Home based The role: To provide administrative support and guidance to the OPA Board, Audit & Risk Assurance Committee and OPA Pension Trustees Limited to ensure compliance with legal and statutory requirements. The role requires good interpersonal skills and meticulous attention to detail together with the in-depth knowledge to ensure the organisation is legally compliant. This is a part-time position requiring 1-1½ days per week. Responsibilities: The job holder will be responsible for the provision of a wide range of secretariat and administration services in support of the OPA Board, Audit & Risk Assurance Committee, other sub-Committees or adhoc Work Groups and the Senior Leadership/Executive Team and Members of the OPA. Specifically, this will include (but are not limited to): * Processing incoming and outgoing correspondence (including letters and emails). * Scheduling meetings, sending meeting invites, preparing agendas, and taking minutes. * Compiling written briefing papers and reports. * Preparing and as required, delivering briefings and presentations. * Executing the responsibilities of a Company Secretary according to lawful and ethical standards, as referenced in Companies Act 1985 and in Companies Act 2006, and subsequent amendments to legislation. * Maintain and update Corporate Governance Policies and procedures. * Convening and servicing Board, ARAC, and Pension Trustee meetings (commissioning papers from managers, taking minutes; preparation of minutes of each meeting and submission of them to the CE and relevant Chair for agreement in advance of next meeting). * Providing professional advice regarding national legislation and official regulations including pensions, land matters, company law, contracts, agency agreements, and landlord/tenant matters. Providing advice to the CE on particular cases covering these. * Arranging of regular returns to official bodies made in accordance with legislation /regulation, e.g., Annual report, and accounts of both Agency and OPA Pension Trustees Limited; appointments and re-appointments of Members of the Agency and Directors of OPA Pension Trustees Limited and (where appropriate) reporting to official bodies. * Commissioning work from outside solicitors, surveyors, and actuaries and, if appropriate, other professional bodies; receiving and reviewing their reports, interpreting results to CE and/or relevant Chair. Approving invoices for payment for such services. * Providing legal advice during and outside of meetings. * Maintaining current awareness about company and other relevant law. The candidate: A professionally qualified Company Secretary, lawyer, or accountant, with at least 5 years’ experience as Company Secretary either in a SME or government organisation, with effective IT skills. The successful candidate will be able demonstrate a high level of confidentiality, excellent communication skills (particularly positive influencing abilities) together an in depth knowledge of applicable legislations, especially in relation to finance, pension, and contracts. Travel to meetings will be a requirement so the successful post holder will need to have a full (preferably clean) driving licence. We will be reviewing applications as they are received, and reserve the right to close this advert early if a suitable candidate is appointed. We therefore strongly encourage early applications to avoid any disappointment. * Stage 1 Interviews: 9 February 2026 (by Teams) * Stage 2 Interviews: 17 February 2026 (face to face, location Tbc)