Fleet and Stores Coordinator

Fleet and Stores CoordinatorLocation: Westbury, Wiltshire JOB OVERVIEW  Co-ordination and management of the company’s vehicle fleet infrastructure. Ensuring operational efficiency across vehicle logistics. Supporting colleagues whilst maintaining compliance and performance. Co-ordination and management of the company’s stores department. Ensuring efficient operations, maintaining accurate records and delivering compliance in line with health and safety standards. JOB RESPONSIBILITIES  FleetConduct weekly van audits, follow-up on outstanding audit sheet completion and any issues identifiedCoordination of vehicle repairs, servicing and MOTs, including supply of replacement vehiclesPerform small vehicle repairs to reduce downtime and cost (e.g. mirror replacements, sliding door runners, cleaning of headlights)Purchasing of vehicle equipment, ensuring all remain in date (e.g. fire extinguishers, roof racks, van vaults, shelving)Maintain and update Continuum system, to include driver’s licence checks, addition of new starters and removal of leavers, updating of any changes to driver records and management of consent formsMaintain insurance policies (additions/removal of drivers) and our insurance database (MID)Checking of grey fleet business cover insuranceMonitor and management of the Mi Parking system, including vehicle linking and parking finesMonitoring and management of Bath Clean Air Zone portalAdministration of penalty noticesAdminister the fuel card system, including ordering, replacements, monitoring spend and renewalsClean and inspect vans for new starters/leaversEnsure road tax compliance for all vehiclesMaintain vehicle schedules and availability, including the disposal of unrequired vehiclesProvide round the clock telephone support for vehicle breakdowns and driver supportCoordinate LOLER inspections and cherry picker maintenanceFitting and removing of tracker systemsManagement of the tracker systems, including the running of reports, adding new vehicles, new starters and removing leaversAllocating new vehicles and associated resourcesHandle damage claims, accident forms, estimates and repair coordinationLiaise and co-ordinate with external vehicle artwork suppliersUpdate and re-issue fleet related policies StoresUnlocking of the office and stores each morningFirst point of contact for all deliveries and collectionsControl and manage ordering, receiving, storing, issuing and dispatching of store items, tools, uniform, PPE and any other related equipmentInspect incoming goods against delivery notes and purchase orders, informing relevant departments of arrivalsLiaising with relevant manager to resolve any delivery discrepanciesMaintain accurate stock records and conduct regular stock taking/audits, reconciling any discrepanciesImplement stock control systems to prevent shortages and delaysSupport budgetary control and financial reportingIdentify and recommend alternative suppliers to reduce budget costsMaintain a safe and organised stores environment in line with health and safety standardsEnsure goods are stored in accordance with Health and Safety, suppliers and site requirementsCarryout and record relevant health and safety checks on equipment and tools, including laddersEnsure stores and goods in areas are kept clean and tidyEnsure tools are suitably calibrated to the required timeline, with associated records completedDrop off and collect tools/equipment that require repair from external sourcesCo-ordinate the delivery, emptying and collection of external bins and skipsLitter pick and walk the carpark with a magnet to retrieve any metal fixingsSalt the yard during cold weather spellsManage the ordering and delivery of the Aqa water bottle refillsOrdering of staff kitchen and bathroom supplies SKILLS / QUALIFICAITONS REQUIREDStrong organisational and multitasking abilitiesExcellent communication and problem-solving skillsAbility to work independently and manage multiple prioritiesIT literature in Microsoft Office application, including Word, Excel and Outlook, with the ability to learn and adapt to new software and systems as requiredValid UK driving license SALARY / BENEFITS £27K - £30K Hours:6.30am to 3.30pm Monday to Friday (1/2 hour unpaid for lunch) Please call Jo Harrington on (phone number removed) for more detail and please apply to this advert