Executive Assistant

Our client is a leading provider of high-quality health and wellness products. With a focus on innovation, sustainability, and well-being, they are committed to creating a vibrant, collaborative workplace culture. They are now seeking a dynamic and experienced Executive Assistant to support the company CEO. Role Overview To provide proactive commercial and executive support to the Chief Executive Officer, inclusive of a broad range of administration and support services Key Responsibilities * Preparing quotations in SAP for pricing and approval by the CEO including helping to prioritise * Prioritise and coordinate customer related activities across the CEO, and the company’s broader team, to ensure timely action of requests, queries, issues * Planning, prioritising and managing the Chief Executive Officer’s office in line with best practice to ensure the efficient running of the office * Act as first point of contact to the CEO’s office in dealing with all correspondence, communications, enquiries and requests and following up in a timely manner * Reviewing, prioritising and responding to e-mails and answering and returning calls * Manage the CEO’s diary, meetings and calendar including travel arrangements if required * Liaise, as appropriate, with the Management Team and various stakeholders on matters related to the CEO’s office including meetings, calendars and travel arrangements * Assist the CEO with background research, compiling data, preparation and creation of PowerPoint presentations and other documents or papers, as required * Document preparation including memos, letters, minute taking, drafting emails on CEO’s behalf, including handling of confidential information * Provide administrative help and support as required across the company’s Management Team, including support of the business development function * Develop and maintain modern office management processes and procedures to support the efficient running of the CEO's office, including managing databases, filing systems and leveraging use of IT systems * Liaising with internal and external stakeholders to efficiently coordinate asks and actions Requirements * Knowledge of SAP ERP system would be an advantage * Excellent organisational and planning skills including time management with proven track record of prioritising key tasks and delivery to a high professional standard * Pro-active “can do attitude” with strong ability to work on own initiative, multitask and flexible to meet deadlines * Resilient and capable of operating in a fast-moving environment * Excellent communication skills with strong interpersonal, empathy, listening skills combined with personal and political savvy * Ability to exercise sound judgment, diplomacy and tact * Good interpersonal, team and relationship building skills * Attention to detail with high levels of accuracy * In-depth knowledge of using MS PowerPoint, Word, Excel and general IT skills * Possess high level of confidentiality and discretion * Flexible attitude to job function and working hours * Knowledge and relevant experience within Food Ingredients or Supply Chain would be an advantage Benefits * Flexible working hours * Supportive team and positive working environment * Opportunity to shape practices in a growing company * Convenient Dublin location Ref Code: CV(phone number removed) To apply, please e-mail in strict confidence, with a comprehensive CV, including salary details, quoting the above reference and for the attention of Jon Hemming-Nash Due to a high volume of responses, we cannot reply to each application individually. If you have not had a response within one week, we are sorry to say your application has not been successful on this occasion