Executive Assistant

About the Role My client is seeking a highly organised and proactive Sales & Executive Support Coordinator to provide dedicated administrative and operational support to the Sales Director and wider Sales team during a period of maternity leave (6-8 Months) In this pivotal role, the successful candidate will ensure the seamless day-to-day running of sales operations, including managing diaries and travel arrangements, coordinating meetings and events, and supporting internal and external communications. Key Responsibilities * Provide day-to-day administrative assistance to the Managing Director and Sales team. * Manage the Managing Director’s diary, ensuring efficient scheduling and prioritisation of meetings and commitments. * Compile and process expense reports accurately and in a timely manner. * Coordinate travel arrangements for the Sales team, including flight, train, and accommodation bookings. * Support daily business operations by attending regular engineering, production, and shipment meetings. * Maintain accurate and accessible records of key meetings (CRM, S&OP, and others) within SharePoint. Meeting & Communication Coordination * Organise, prepare and action items for the bi-weekly Sales Open Forum meetings. * Liaise with Marketing to share approved social media posts and communications. * Coordinate team celebrations and recognition, including birthday cards and acknowledgements. * Book meeting venues, restaurants, and other event spaces as required. Project & Event Support * Assist in the planning and delivery of sales workshops, conferences, and internal events. * Manage the ordering of branded clothing and promotional materials for events. General Administration * Prepare purchase requisitions and ensure compliance with internal procurement processes. * Monitor and share relevant industry news, articles, or updates with the wider Sales team. Skills & Experience Required * Proven experience in an executive assistant, team coordinator, or senior administrative role, ideally within a commercial or sales environment. * Strong organisational skills and meticulous attention to detail. Maternity Cover Commencing ASAP 6-8 Months Cover 2 Days a week - Tuesday & Wednesday £28,000-£32,000 Pro Rata