Admin/ Receptionist

We are looking for an Administrator/ Receptionist to join a busy team based in Manchester. What are my responsibilities? Reception:- * Greet visitors with a warm and friendly welcome, making sure they are signed in appropriately and inform the relevant person of their arrival or escort to booked meeting room. * Take phone calls and messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay. * Monitor visitor access to the office, and issue corporate ID cards when required. * Manage meeting room bookings, and general office housekeeping, ensuring Reception area and Boardroom/Meeting Rooms are kept tidy and respectable to visitors at all times. * Check calendar prior to meetings and provide appropriate requirements i.e. refreshments. * Order lunches for meetings when required. * Liaising with Building management and Facilities Management teams. * Receive and issue courier and mail items in a timely manner. * Arrange courier collections for outgoing parcels. * Book desks visitors and Network Rail staff as required. * Distribute the milk deliveries between both kitchens efficiently. Administrative:- * Assist all colleagues with any required admin duties. * Book travel and accommodation arrangements for colleagues * Complete and submit expenses for Project Managers. * Complete and submit timesheets for agency Project Managers * Raise Stationery, office, IT, and catering supply orders. * Complete and send out Weekly Whereabouts to distribution list (Project Manager’s, Engineers, and FA/FW) every Friday. * Raise orders and arrange deliveries for milk, fruit, car parking and anything else that may be required. * Raise and report maintenance issues to Apleona/landlord. * Keep all relevant spreadsheets and folders up to date i.e. Transmittals, OneSRM and project folders. * Assist in organising office events. * Update all noticeboard with relevant and important information. * Assist Office Manager and Design Manager, as necessary to ensure efficient service is provided