Legal Secretary - Agricultural Property

An excellent opportunity has arisen for an experienced Legal Secretary join my clients highly regarded real estate team in their Alconbury offices. My client is a top national law firm with a rich history, this role is working within their real estate team and offers a very competitive salary and benefits package. Responsibilities: • Provide the team with typing, secretarial and administrative support. • Work responsibly to support the needs of the fee earners and the priorities given, delivering a quality service, suggesting improvements to increase efficiencies (where appropriate). • Assist with digital dictation and administrative support across the firm in line with the Firm’s workflow ethic. • Transcribe and prepare (including preparing first draft in some cases) all correspondence and legal documents through audiotyping and word processing, using Firm precedents where appropriate. • Operate case management system, including storing documents electronically – organising and attaching to relevant matters. • Become familiar with all relevant computer packages including, but not limited to, Bundle Docs, PDF Docs, I-Manage, Elite 3E document conversion and Docusign. • Deal with administrative routines as required, to include scanning, e-faxing, printing and photocopying. Role Specific: • Attending to the care of and understanding the storage needs of documents at the end of the transaction • Use of Land Registry portal for the purpose of completing relevant forms and Land Registry searches • Preparing application for registration for submission to the Land Registry (both registered and unregistered property) • Use of HMRC website for the purpose of preparing and submitting stamp duty land tax returns • Use of Form Evo for relevant property forms • Use of TM Property to obtain property searches • Preparation and submission of enquiries to relevant utility companies/local authorities • Use of Promap and Orbital Witness as directed by fee earners • Understanding process of property transactions and the difference between the relevant forms used • Ensure undertakings are properly recorded and also all relevant discharges have been given/received on completion of the transaction/as soon as the undertaking has been met Skills & Experience: • Experience as a legal secretary or secretary in another field, including the use of a digital dictation tool. • Strong computer literacy, with good working knowledge of Microsoft Office. • Ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations. • Knowledge of basic document formatting such as page breaks, justification, adherence to firm style and track changes • Ability to organise own work effectively and plan well to meet required deadlines. • Evidence of a problem solving “can-do” attitude and the ability to work effectively in a team environment including inducting new team members into department, ensuring they feel welcome, taking on responsibility for their integration into the team. • Experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners’ work. Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful