Personal Assistant

Anderson Knight is delighted to be recruiting for a Personal Assistant for a Legal Firm in Edinburgh on a full time, permanent basis. This role is for someone who will provide high-quality PA, administrative, and secretarial support. Key Responsibilities: * Client and file setup – Open and close client files, check for any issues, and prepare paperwork. * Billing support – Help with monthly billing, reports, and checking invoices. Training will be given. * Document work – Create and edit documents, letters, and presentations using Microsoft Office and PDFs. * Diary and meetings – Manage calendars, book meeting rooms, arrange catering, and set up tech support. * Email support – Check and manage inboxes, especially when someone is away. * Meeting support – Set up meetings, take notes, and follow up on actions. * Invoice queries – Help sort out billing questions and process purchase orders. * Admin tasks – Do general admin work like filing, scanning, copying, and binding. * Client contact – Handle client calls and emails, or pass them to the right person. * Travel booking – Arrange travel, accommodation, and deal with expenses. * Database updates – Keep client and contact information up to date. * Ad hoc tasks – Help with team events, training, and other jobs when needed. * Document tracking – Save and name documents correctly using internal systems. * File storage – Organise and store files, including off-site archives. * Work with other teams – Communicate with departments like Finance, IT, and Marketing. * Team support – Help other PAs or offices when needed. What We’re Looking For Must Have: * Good at staying organised * Great attention to detail * Experience as a PA or Executive Assistant Nice to Have: * Worked in a law firm or similar environment Skills & Strengths * Knows when to ask for help * Takes the lead to find information * Communicates clearly * Works well with others and meets deadlines * Keeps people updated * Follows rules and company policies * Uses systems well and suggests improvements * Gets involved in team activities and events Submit your CV in confidence to be considered for this wonderful opportunity