Facilities Coordinator

Facilities Coordinator (Temporary Position)

Are you a proactive and detail-oriented professional looking for an exciting opportunity in Facilities Management? Our client is seeking a Facilities Coordinator to join their dynamic team in Manchester for a temporary contract lasting 3 months . This is a fantastic chance to contribute your skills in a supportive and collaborative environment!

Key Responsibilities:

As a Facilities Coordinator, you will play a pivotal role in ensuring smooth operations by:

• Liaising with Residents and Contractors : Arrange servicing appointments and repair jobs to ensure timely responses and satisfaction.
• Data Management : utilise data loads to update servicing dates and enter new assets into Promaster, ensuring accuracy and efficiency.
• Service Coordination : Issue service address lists to contractors, save service/job reports to the R Drive, and maintain seamless communication.
• Job Allocation : Run tickets in Orchard, allocate jobs to team members, and ensure all tasks are documented with job notes.
• Follow-Up Jobs : Raise follow-on jobs in Orchard and coordinate with contractors to ensure all requirements are met.
• Key and Permit Management : Issue keys and permits to contractors while updating the Key Log for accountability.
• Inbox Management : Check the Facilities Inbox regularly to address queries and provide solutions.
• Purchase Order Management : Raise POs for servicing contracts and ad hoc Facilities needs, including GRN POs.
• Supplies Ordering : Order washroom supplies via the contractor portal to maintain a tidy and fully stocked environment.
• Communication : Use Mail Merge to send out letters to residents, ensuring clear and concise communication.
• Meeting Participation : Attend contractor and team meetings, take notes, and distribute them to keep everyone informed and on the same page.

What We're Looking For:

• Strong Liaison Skills : Ability to communicate effectively with residents and contractors.
• Attention to Detail : Precision in data entry and asset management is key!
• organisational Skills : Capable of managing multiple tasks and prioritising effectively.
• Tech-Savvy : Familiarity with Promaster, Orchard, and other relevant software.
• Team Player : A collaborative spirit to work well with a diverse team.
• Housing Experience : Ideally you will have a experience of working in social housing or a construction setting

Why Join Us?

• Dynamic Work Environment : Be part of a lively team where your contributions are valued.
• Convenient Location : Enjoy the ease of commuting with a location close to public transport.
• Temporary Opportunity : Perfect for those looking to gain experience or transition into a new role.

Contact Liam Jones on (url removed)