Administrator

My client is an Age Top 50+50 firm of Accountants based in the South West, with over 300 team members across 16 offices. They are looking for an Administrator to join them on a permanent basis in their Crediton office. This role is to provide administrative support to the Lead Partners and help support the continued growth of the office. Main Duties • Providing ad hoc accounts, administration, and secretarial support for the local team reporting to the Partner of the office. • Managing meeting room diaries, room set ups and close downs. • Hospitality for clients including meeting, greeting, arranging parking and refreshments. • Answering phones, main switchboard, and intercom; directing calls, and taking and passing on messages accurately and efficiently. • Handling and dealing with daily post, filing, and communicating. • Handling and dealing with the main Crediton office email inbox; distributing emails to the right contacts. • Taking payments from clients over the phone or in person. • Maintaining our office petty cash receipts and payments; dealing with client bankings. • Upkeep and communication of key office information including (but not limited to) suppliers, contractors, services, utilities, emergency shut offs and general maintenance management details. • Checking Registered Office Board. • Ensuring office supplies are up to date, made and items in stock. • Onboarding processes associated with our new clients; contacting clients to obtain money laundering ID and perform checks; liaise with clients and team members to obtain essential information to set up clients on our internal systems. Requirements: • Resilient, able to multi-task, and work independently / flexibly. • Adaptable, organised, and conscientious. • Takes the initiative, ability to prioritise, and meet deadlines. • Discrete, professional, and team orientated in approach. • Passionate about all areas of internal and external service • Efficient and accurate typing skills and processing. • Excellent oral and written communication. • Sound working knowledge of technology including MS Word, Excel, PowerPoint, and Outlook is essential for this role. • Recent experience of working in a similar position or customer / client facing administrative role. Terms / Benefits: • 36.25 hours per week (Hybrid and Flexible working may be available). • 20 days annual leave plus bank holidays increasing to 25 days annual leave after three years’ service. • Annual salary review. • Death in service 3 x annual salary. • Access to Westfield Rewards and Health scheme. • 24-hour external Employee Assistance Programme helpline. • Flexible benefits including Buy and Sell holiday, Cycle to Work, Payroll Charity Giving and Private Medical Insurance. • Pension 3% rising to 4% (but matched up to 6% after 4 years’ service). Should you have any questions or wish to apply please do not hesitate to contact Clear IT Recruitment Limited. Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days please assume your application has been unsuccessful