Vehicle Sales Administrator

Vehicle Sales Support Administrator Keynsham, Bristol £30,000 - £33,000 + Progression + Training + Holidays + Pension Are you looking to join a well-established, growing business operating in the vehicle finance, leasing and commercial vehicle sales sector? The Role: This is a vital administrative support role working directly with the sales team to process and manage vehicle deals from point-of-sale through to delivery. Once a salesperson has completed a deal, the Sales Administrator takes over to handle all the necessary back-office tasks, ensuring that the transaction is processed accurately and efficiently, and that the customer is well looked after throughout the process. This is a non-managerial role, ideal for someone with experience in motor trade administration, particularly within a car or van finance/leasing environment. Key Responsibilities: * Accurately process sales orders, finance forms, and documentation once a deal is agreed. * Handle customer deposits, create invoices, and update records in the CRM system. * Liaise with customers, suppliers, and finance companies throughout the deal lifecycle. * Order vehicles and track delivery timelines, updating customers as required. * Organise finance documentation and ensure all required KYC (Know Your Customer) checks are completed (e.g. photo ID, proof of address). * Obtain and manage key vehicle details such as registration and chassis numbers. * Work with finance providers to manage payouts, documentation, and commission invoicing. * Upload and maintain all relevant documents and records for each deal. * Support the coordination and scheduling of vehicle deliveries. * Maintain excellent customer communication and request feedback post-delivery. * Handle administrative tasks for the sales team Requirements: * Previous experience in a similar sales administration role within the motor trade (vehicle sales, finance, or leasing preferred). * Strong knowledge of vehicle sales processes, VAT implications, and finance documentation. * Proficient in using Microsoft Office and CRM systems. * Excellent attention to detail and organisational skills. * Ability to work efficiently in a busy, deadline-driven environment. * Confident, professional communicator with a strong customer focus. * Experience with invoicing and payment processing. * Familiarity with the structure and pace of commercial vehicle sales is highly desirable. Location: Office-based, Monday to Friday, 9:00am–5:00pm Employment Type: Full-time Industry: Motor Trade – Vehicle Finance, Leasing & Sales Salary: Competitive, based on experience