Office Manager

Office Manager Location: Dublin (On-site) Hours: 30 hours per week, Monday Thursday Contract Type: Permanent An exciting opportunity has arisen for a highly organised and proactive Office Manager to join a small but dynamic team in Dublin. This is a key role offering a varied workload across office administration, facilities coordination, and finance support. It s ideal for someone who enjoys taking ownership, is detail-oriented, and thrives in a fast-paced environment. About the Company The company is part of a large international energy group operating across multiple countries. With a strong presence in the UK and Ireland, it owns and operates a diverse portfolio of renewable and flexible power generation assets. The business has grown rapidly in recent years and supports the low-carbon transition by developing and managing critical energy infrastructure. Despite its scale, the organisation maintains a flat structure with an entrepreneurial culture that values initiative and impact. Employees are empowered to contribute meaningfully, supported by a collaborative environment and opportunities for development. About the Role You will be responsible for ensuring the smooth day-to-day running of the office, supporting senior management, and assisting the finance function. The role plays a central part in fostering an efficient office environment while providing hands-on support to HR, finance, and trading teams. Key Responsibilities Provide general office administration across all teams Act as PA to senior management Manage relationships with facilities/building management Coordinate alarm access and office security codes Handle local office supply procurement Liaise with IT to ensure smooth operation of systems and equipment Organise meetings, events, and visitor arrangements Oversee health and safety protocols and documentation Support HR with onboarding/offboarding processes Prepare meeting packs, attend meetings and take minutes Maintain document control and manage incoming/outgoing post Assist with bank reconciliations and credit card expense tracking Reconcile accounts payable and receivable Provide audit support and assist with company secretarial tasks Perform other ad hoc duties as needed Skills and Experience Essential: Previous experience in office management within a small to medium-sized firm PA/EA experience at senior management level Proficiency in Microsoft Office (Word, Excel, PowerPoint) Strong organisational and multitasking skills Exposure to basic bookkeeping or finance support Ability to work independently and as part of a team Excellent verbal and written communication skills Preferred: Experience in event planning and coordination Strong analytical and numerical ability Excellent time management skills Qualifications: Leaving Certificate with pass grades in English and Maths (essential) Diploma in secretarial, executive or business administration (preferred) Benefits Bonus opportunity Company Pension (PRSA) Private Healthcare with VHI Sick Pay Scheme 24 days annual leave plus bank holidays (FTE) Employee Benefits Platform Cycle to Work Scheme and Electric Car Scheme (post-probation) 3-month notice period (both sides) 6-month probationary period