Compliance Officer

An established national Mechanical & Electrical Engineering and Facilities Services provider

Job Details

To be responsible for overseeing directly employed engineer and specialist sub-contractor Planned Preventative Maintenance (PPM) and PPM remedial works documentation to ensure that mechanical and electrical statutory compliance is maintained in line with the requirements of the Cornwall Council TFM Contract Estates and Building Services specification.

Planned Preventative Maintenance Statutory Compliance

1. Have a compressive technical understanding of statutory compliance in commercial properties
2. To ensure that the annual PPM Plan is delivered to the required asset inspection and maintenance date(s)
3. Ensure that PPM service sheets and certification are received as quickly as possible following the service due date and are completed to an acceptable standard
4. Ensure that PPM documentation received is checked, date stamped and signed to identify any issues which give rise to the need for Remedial Works Arising
5. Upload documents to Concerto by PPM job docket reference with flag identifying that Remedial Works Arising have been identified
6. Obtain pricing for Remedial Works Arising and obtain cost approval from Client for any that are outside or above the contract GBP500 Comprehensive Maintenance Threshold (CMT).
7. Once approved, schedule PPM Remedial Works Arising in Concerto and update the PPM job docket record
8. Manage PPM Remedial Works Arising to ensure that they are prioritised based on risk and urgency and that all works are completed and closed in Concerto in a timely manner.

Concerto CAFM System

1. Learn and have a comprehensive understanding of the Clients Concerto CAFM system
2. Ensure that Concerto Scheduled PPM task records are statutory compliant current at all times
3. Provide support for the statutory compliance / planned maintenance activities of the business if required
4. Oversee the financial administration for the works to ensure management of the P&L for each contracted account.
5. Oversea measurements of works as per the various terms of each contract
6. Reconcile, and provide monthly financial applications if required to each customer
7. Manage WIP & avoid Financial penalties

Operational

1. Assists the HFM Contract Manager in the monitoring of directly employed engineer performance.
2. Assists the HFM Contract Manager in the monitoring of sub- contractor performance
3. Oversee and escalate any operational contract risk to the HFM Contract Manager
4. Provide management information and positively participate in and contribute to internal and Client Scheduled PPM performance review meetings.
5. Works closely with the contract Help Desk team

Qualifications

• Excellent IT competency including data manipulation and presentation
• A quick learner
• Meticulous attention to detail verbal and written
• Excellent customer interface skills, excellent telephone and communication skills
• Very well organised, able to prioritise and proactively manage workload to ensure that records management remains up to date and current
• Commercially and contractually aware of performance penalties
• Able to quickly identify risk and escalate accordingly
• Flexible and able to work under pressure and to strict deadlines

If you do not hear from us within seven days, then your application has not been successful on this occasion. We may however keep your details on file for any suitable future vacancies and contact you accordingly.

GBP24,042