Office Administrator

Part time Office Administrator Required- 3 days per week Monday to Wednesday. Office hours 9am to 5pm - Parking Available Our client is a well-established medium sized property developer (new build homes) who is currently seeking an Office Administrator. Working alongside the Office Manager and Directors the role will involve delivering a range of administrative duties to make sure all staff have the adequate support for the company to operate smoothly and efficiently. Duties: To provide a range of administrative tasks to include, but not limited to. Answering incoming calls and to filter telephone enquiries, dealing with initial enquiries and ensuring information is communicated in writing to the relevant member of staff. Reception provision; meeting and greeting visitors and receiving deliveries to the business. Ensuring the reception area is kept presentable and well maintained. Administrative support such as word processing, creating, and updating spreadsheets, purchase invoice input for the accounts department, data storage and retrieval. Dealing with incoming and outgoing post, ensuring that outgoing post is posted daily. To provide secretarial and administrative support to the Directors as and when required. To print, file and save construction drawings for new and existing developments. To ensure available drawings are always the most up to date and that superseded drawings are suitably filed. Sole responsibility for the info@company mailbox, replying to enquiries and forwarding on where appropriate, as well as filtering out junk mail. To be responsible for the Company fleet of vehicles in matters such as MOT and servicing. To assist the Office Manager with the administration of fuel cards, breakdown recovery, road tax and car insurance. To support the Office Manager with any insurance claims and to ensure that files are set up promptly, regularly reviewed and kept up to date. To provide admin support for the Defects department, ensuring the provision of an excellent and improving service that is customer focused and cost effective. Where appropriate, to determine priority and issue defect/repairs orders out to sub-contractors and the company’s customer care team. To support the Office Manager in organising corporate hospitality and events. Ensuring the meeting room is kept presentable and ready for visitors. To provide refreshments where necessary and to book meetings into the calendar when required on behalf of staff. To assist the Office Manager with the general upkeep of the office, ensuring all areas are well presented and in a good working order. To keep kitchen supplies replenished and to ensure the kitchen is left in a presentable manner. To undertake or contribute to any other duties and responsibilities express and implied that may be required within the company. Key Skills Some working knowledge of Sage 50 Accounts is ideal, but not essential. Excellent knowledge of MS Office applications, particularly Word, Excel & Outlook