Finance Assistant

Job Title: Finance Assistant Salary: Starting salary commensurate with experience and qualifications Location: This role is based at HQ, Kilwaughter, Co. Antrim Purpose: Reporting to the Financial Controller, this role will be responsible for the accounts payable function. The role will require processing of stock and non-stock purchase invoices in accordance with company procedures to ensure supplier invoices are entered accurately and on time. You will also prepare monthly payment runs for sign-off, provide reports to the Financial Controller (including VAT reconciliations and aged creditor reviews) and liaise with other departments in the closure of purchases orders in the system. KEY RESPONSIBILITIES · Take responsibility for health, safety, and well-being to deliver safety-first behaviours. · Create new vendors on systems such as Navision. · Ensure the invoices match approved purchase order numbers correctly by checking on Navision before progressing to payment. · Responsible for communicating directly with suppliers to obtain statements, invoices, bank details etc. · Handle and respond to accounts payable phone calls/emails in a timely manner with, both internal and external customers. · Responsible for processing a high volume of invoices daily on the Navision system. · Assist with the reconciliation of daily, monthly, and yearly transactions of vendor or customer statements. · Produce the monthly supplier payment run (both in euro and sterling) ensuring suppliers are paid in accordance with agreed terms and conditions or in accordance with best practice. · Allocate payments to supplier accounts. · Ensure completion of the invoice processing and resolve any queries effectively to meet deadlines at month end and for payment runs. · Provide copies of any invoices to the Financial controller when requested. · Work cross functionally with all departments providing support and be a key point of contact for others on financial accounting matters. · Adhere to the Company’s confidentiality rules and procedures at all times. · Ensure good relations and communications with all members of the team and provide excellent customer care in an efficient manner. · Act as an ambassador for our company values, behaviours and adhere to all company procedures. This list is not exhaustive but compiled to give a core reflection on the responsibilities with the position. PERSON SPECIFICATION (Essential) - Education - GCSE Maths & English Grade A-C Experience - 2 years’ experience in a finance department with an understanding of accounting processes and procedures - Experience processing a high volume of purchase invoicing - Experience in liaising & communicating effectively with non-finance team members. Skills - Excellent attention to detail, organisational and prioritising skills. - Excellent analytical, problem-solving, and decision-making skills. - Excellent communication (both verbal and written), interpersonal, and influencing skills. - Ability to manage multiple tasks simultaneously whilst maintaining high level of accuracy. - Initiative, tenacity, self-motivated and well organised - A positive attitude towards teamwork and the ability to deliver results and execute within targets. - Computer literate with strong Microsoft Office suite skills Circumstances - Able to work flexible hours as required and occasional travel to remote sites to meet business needs Personality: Ambitious & passionate about our brand, our reputation, and our customers Self-motivated, energetic and confident individual who is precise and pays attention to detail Determined and driven by results whilst eager to work at pace Embrace and adapt well to change with a positive, can-do attitude An ambassador for our company values and someone who leads by example