Site Administrator

Edge Careers are currently recruiting for a Site Administrator in the North Yorkshire area. The role is to provide clerical support to the project team, responsible for all administration and reception duties. Start: ASAP Monday - Friday 8am - 5pm Key Responsibilities Receptionist duties, including: * Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible. * Greet all guests in a friendly, professional and courteous way, ensure signing in procedures are adhered to. * Maintain the reception/visitors area ensuring that it is tidy at all times, moioring parking/advise if vehicles need to be moved. * Monitor the security i.e alarms, keys and access to the building * Deal with the incoming and outgoing post, and ensure it is distributed correctly, quickly and in accordance with QA procedures. * Be an ambassador for the company at all times i.e Smart appearance, image and confidentiality. * Handle deliveries and keep organised delivery notes. * To administer the operation of a sign in process for fire safety purposes Administration duties, including: * Responsible for site office set up and ongoing forms: filing system, spreadsheets, sign in sheet, project-specific forms etc * Instigate systems for smooth running of the site administration. * Preparation and distribution of high quality documents, e.g presentations, submissions, reports, site signage, minutes, etc. * Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents. * Keep noticeboards up to date: safety/marketing/company announcements * Keep stock of and order cleaning supplies, stationery, and copier suppliers * Keep stock of, issue to site team, and order PPE * Colate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines * Processing induction forms, RAMS, permits to work and toolbox talk documentation * Monitor expired CSCS cards, etc and report to the Site Manager * Collating daily labour returns * Assist with chasing subcontractors for close out of snagging items * Assist with O&M collation and archiving * Possible cover for document controller Experience and Skills * Interest in wider project and industry * Able to communicate with all levels of stakeholders * Helpful, flexible and reliable * Uses own initiative * Time Management * Able to work under pressure Underpinning Training & CPD * Proficient in all Microsoft Office Programs (Required) * Proficient in using the document management system Viewpoint for project (Desirable) If you are interested in this position, please apply with your up to date CV