Fleet Administrator

Facilities by ADF have an exciting opportunity for a Fleet Administrator to join the team. Location: Bridgend Salary: Up to £25,000 per annum based on skills and experience Job Type: Full Time, Permanent About Us: Facilities by ADF plc provides serviced vehicle hire for television and film productions in the UK and Europe, specialising in on-location support for dramas and major features. Ongoing investment in our people is at the heart of our culture and ensures that we consistently deliver a high standard level of customer service, which has been the foundation of our continued success. We embrace customer focus, simplicity, exceptional effort, collaboration, and innovation to create a workplace that prioritises success and consistently delivers outstanding results. Our smart, efficient hire fleet includes artiste trailers and departmental trucks for costume, make-up, and production, as well as diners and honeywagons. Facilities by ADF aim is to provide each production with unrivalled service throughout via its extensive investment in people and its vehicle fleet. Fleet Administrator – The Role: The administrator provides support to the Fleet Manager and other departments. They must be highly organised and aspire to be key to the smooth running of the department. They are involved with the coordination and implementation of procedures and frequently have responsibility for specific projects and tasks. Most work involves both written and oral communication, and requires organisational and presentation skills, as well as the ability to multi- task and work well under pressure. Fleet Administrator – Key Responsibilities: - Updating of R2C workshop management system for new and existing vehicles - General administration of “O” licence and associated compliance - Arrange IVS Applications & Inspections - Arranging inspections/MOTs/IVA’s/Tacho Calibrations with outside service providers - Cross-referencing equipment on production against job sheets for Tacho calibration, service and MOTs, electrical certification certificates - Keeping vehicle/trailer files up to date in line with auditing & DVSA requirements. - Update and distribute completed VOR List - Update Hire Vehicle Spreadsheet & Issue Weekly Hire Report - Arranging hire vehicles as requested, including cars, vans, HGV’s - Ensuring all Cross Hires paperwork is sourced and compliant prior to use from Account Management - Manage MOT, Services, Loler, Tachos, electrical certification for Cross Hires where agreed. - Adding vehicles to required accounts (MID, CC, Dartford, CAZ’s, LLCS etc) - Update in house matrix with yard check, VOR, MOT’s, including Fleet Profile plan matrix - Input into weekly reports and dashboards for compliance - Monitoring and processing PCNs, fines and speeding violations - Manage vehicle Taxation - Manage new vehicle compliance paperwork and certificates - Certificate of conformity and registration through DVSA - Processing paperwork for SORN or scrap vehicles - Issuing PO numbers for all work carried out and authorising invoices - Generating + Running Fleet List - Liaising with Supply Base as necessary - PO Query, Review & Resolution - Any reasonable request by a member of the management Fleet Administrator – You: Essential: - Excellent communications skills, verbal and written - Experience of working in a fast paced and dynamic environment - Knowledge of Microsoft Outlook, Excel and Word - Ability to work alone and within a team - Ability to multitask efficiently within a dynamic and fast paced transport environment Desirable: - OLAT certification To submit your CV for this exciting Fleet Administrator opportunity, please click ‘Apply’ now with a comprehensive cover letter telling us why this role is for you