Team Secretary - 6 Month FTC

Avenues is a community where people smile, laugh, grow and achieve great things.

We have an opportunity for a full time Team Secretary to join our Quality Assurance and Practice Department at our Sidcup Head office. This is based on a 6month Fixed Term contract (Until the end of October 2024) there could be the possibility for this role to go permanent. The role is full time, 37 hours per week working Monday to Friday and Avenues offers hybrid working.

In this role you will provide an efficient and effective administrative support to the Quality Assurance and Practice Department (QA&P). We are also looking for the right candidate who can support and promote Avenues vision, values and operating principles. And to support and promote the F.R.E.D.I.E. principles of Fairness; Respect; Equality; Diversity; Inclusion and Engagement.

If you have the ability to manage yourself and priorities your own workload, are a great team player and are able to develop and manage relationships but also be able to adapt to your work environment you may be the right candidate for this role!

For full details please read attached role profile.

Accountabilities and responsibilities:

• To provide full secretarial support for the QA&P department
• To use internal databases and where required produce reports from the databases.
• To minute meetings maintaining confidentiality at all times.
• To carry out any other reasonable duties as required
• To liaise and consult with internal functions and external agencies as relevant to specific projects.
• To establish and promote positive professional relationships with colleagues.
• To provide calendar support for all training provided by QA&P.
• To maintain records of referrals to team providing reports when required.
• To ensure all incoming referrals and requests are sent to the relevant person within QA&P
• To provide Secretarial support to all areas of QA&P

Ideally the right candidate would have similar previous experience:

• Experience of secretarial and office administration work (Essential)
• Experience of copy and audio typing (Desirable)
• Experience of IT systems, databases including MS Office programs. (Essential)
• Planning and Scheduling meetings (Online and in Person) (Essential)
• Taking meeting minutes (Desirable)
• Ability to be flexible and adjust work priorities where required (Essential)

Your values should match ours:

Respect: We treat people as we would wish to be treated ourselves.

Excellence: We don t settle for okay, we are determined to achieve more.

Integrity: We do the right thing, even if it takes more time and effort.

Pride: The work we do is something we want to tell others we are part of.

Benefits you can expect!

• Flexible Working including working from home.
• 31 days holiday inclusive of bank holidays (pro-rata), increasing after to 2 years service and after 5 years service.
• Access to high quality training that supports your career development.
• Free and confidential 24/7 access to the health portal and employee assistance programme.
• Contributory pension scheme with life assurance.
• Recommend a friend scheme.
• And more.

About us:

We are committed to supporting our employees to achieve a good work-life balance and support flexible working including working from home. Our head office is located in Sidcup, and we have other offices in Surrey, Suffolk, Shropshire and Kent.

We encourage our employees to really get to know the organisation and to spend time visiting services, meeting people we support, their families and our support staff.

You ll be part of an organisation that takes pride in its values at all levels, making sure the people we support are at the forefront of our decisions.

Apply now!

As part of our commitment to the Disability Confident Scheme , candidates who declare a disability, and meet the key criteria for this role, will be given the opportunity to demonstrate their abilities at interview stage.

We reserve the right to close the role earlier than stated.