Co-curricular Administrator

Brighton College Prep School is seeking a Co-curricular Administrator to start as soon as possible. This is a full-time, term-time role (35 weeks) plus an additional five weeks. Main purpose of the Co-curricular Administrator role: You will provide administrative support for co-curricular areas of activity at the Prep site.  This will be in liaison and collaboration with the office on both sites on any linked co-curricular activity.   Hours:  37.5 hours per week, 8.30am to 5.00pm with a 60-minute unpaid lunchbreak, Monday to Friday inclusive Some flexibility with start and finish times will be required This role is term-time (35 weeks) *plus an additional 5 weeks, as directed by your line manager General Duties and Responsibilities of our Co-curricular Administrator: To administer the school calendar on iSAMS, including the administration and management of all events at both sites and in liaison with the College, where necessary To collaborate with staff and the Senior Management team on the production and printing of the school’s termly booklet To produce the school weekly information bulletin for staff and for the Newsletter detailing all events and activities scheduled (the Week Ahead document) To maintain the administrational paperwork and payment related to school trips and tours in liaison with trip leaders, including sourcing and booking accommodation and transport where required Collaborating with IT, data and innovation departments, providing feedback on software improvements and efficiencies and reporting issues Utilising MSP (parent portal) to create forms and upload documents as required for parents viewing To complete administration associated with pupil and staff school photos To be trained in and perform First Aid as required To cover Parent evening events, in rotation with other office staff (*hours taken from additional 5 week allowance) To support and cover where required front of house duties in the Prep reception, answering the phone, responding to queries and receiving visitors To be responsible for assisting with the administration related to all co-curricular activity: Music/Drama: Using SOCS and internal room booking system to administer individual and group music and drama lesson schedules, communicating with parents and teachers regarding lesson changes and requests Music: To assist with administering individual music lessons with VMT's, ensembles within the department and the ABRSM and Trinity Music Exams Drama: To assist with administering the LAMDA programme, including individual lessons and exam scheduling Informing parents regarding school productions and associated rehearsals Sport: To assist with administering sports provision for the Director of Sport and Heads of Sports, including coaches, match teas and associated bookings Person Specification: Efficient and organised Highly self-motivated with an ability to work independently Strong interpersonal skills – comfortable dealing with staff, parents and pupils Confident user in Microsoft office applications and databases Experience in ‘front-of-house’ tasks, e.g. telephone calls, in-person queries Good team player, who enjoys working with others Respect for the confidential nature of the work Resilient, flexible and willing to go the extra mile Benefits you will receive as our Co-curricular Administrator: Complimentary lunch is provided Free tickets to the College’s music, dance and drama performances Job specific Learning and Development programme available to all employees Life Cover is provided whilst working at Brighton College after successfully passing probation period Brighton College provides a contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment Perkbox: Employee benefit and rewards platform which provides access to a wide range of discounts, employee benefits and wellbeing resources Wellbeing: Significantly subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and Pilates classes and use of the gym and swimming pool Healthy heart checks Meditation sessions Generous sickness policy Access to books, magazines and DVDs from the College Library The College is committed to ensuring that the recruitment and selection of staff is conducted in a manner that is systematic, efficient and effective and promotes equality of opportunity. If you are interested in joining our community, and think you have the skills needed to join us as a Co-curricular Administrator please click apply today!  For full details of the role please see the Job Profile Document on our website