Premises Administrator - Banking

This is a temporary position for 1-2 months, therefore candidates need to be available immediately with no holidays booked in the next 2 months. It is essential that all candidates applying have a minimum 3 years proven UK work experience, including premises/facilities for a corporate company. Sponsorship will not be available for this position.

Our Client is looking for a Premises Administrator - Banking to join their small team on a temporary basis (initially 1-2 months). This position is full time in office, 5 days per week.

The successful candidate will be an integral part of the Property services team for the Client.

Key Responsibilities (but not limited to):

• Ensuring the Property Services Scope of Service is regularly reviewed, maintained and delivered.
• Assist proactively and reactively in delivering the key objectives of the department
• Process all invoices related to Property Services, including landlord expenditure, within agreed timescales and escalate issues or problems to ensure prompt payment.
• Provide day to day support to Front of House provider onsite.
• Communicate regularly with the Service provider to ensure that SLA and KPIs are met.
• Maintain the stationery stock levels.
• Oversee the mail, deliveries, courier, reprographics and document management services.
• Organise and execute the space management process and churn.
• Liaise with office engineers to maintain office facilities.
• Liaise with cleaning provider to make sure SLA is met.
• Work closely with Building Security, and monitor reports provided by Security Manager.
• Ensure new joiner/ leaver/ visitor process is in line with Property Services procedures.
• Prepare monthly reports.
• Maintain all records, including the Facilities Management drive.
• Update the Property Services Intranet page.
• Administer the Property Services inbox.
• Maintain policies, procedures, process maps.
• Assist with the management of business continuity, ensuring that related documentation is kept up to date.
• Support the management of all third party vendors to ensure excellent service and value for money.
• Oversee the tendering process for all suppliers.
• Prepare quarterly H&S report to Management Team.
• Arrange monthly office inspections.
• Organise the training for Fire Marshalls and First Aiders.
• Assist the management of business travel and provide support to travellers.

Skills, Experience and Qualifications:

• Experience in delivering similar property services.
• Certificate of First Aid and Fire Marshall.
• Qualified in Health and Safety to IOSH level or NEBOSH desirable.

For more information on this role please contact Judith Webb by sending your CV quoting ref (phone number removed)JW.