Accounts Assistant

Job Title: Accounts Assistant Salary: £30-32k per annum Hours: Monday to Friday: 37 hours per week Location: Eastwood, Nottingham Role Purpose To provide effective accounts administration support, ensuring the accuracy and integrity of financial data and adherence to company policies and procedures. Key Objectives * Ensure timely and accurate processing of invoices and expenses * Maintain integrity across balance sheet accounts, including GRNI and unallocated cash * Support accurate month-end and year-end financial reporting * Uphold high standards of data accuracy and process compliance * Contribute to the smooth operation of the Finance function Key Responsibilities * Process and log all purchase invoices promptly and accurately, ensuring authorisation is in line with the company's 'A3 Authorisation Levels' policy * Scan and forward invoices and credit notes to the Finance Shared Services Centre (FSSC) in a timely manner * Match invoices/credit notes with purchase orders, ensuring compliance with internal procedures * Assist the FSSC with supplier statement reconciliations * Monitor GRNI reports and expedite missing supplier invoices or credit notes * Review and clear registered third-party invoices in a timely manner * Prevent and resolve debit balances on the purchase ledger; manage regular payment runs * Investigate and resolve supplier invoice/credit note queries * Maintain overall accuracy and integrity of the purchase ledger * Support monthly reporting by analysing general ledger accounts and posting authorised month-end journals * Process and monitor petty cash transactions, ensuring appropriate coding and authorisation * Maintain and manage the company's fuel card and fleet databases * Prepare accruals, prepayments, and other entries in line with the month-end timetable * Ensure accurate and timely processing of reversing and recurring journals * Manage cheque requisitions and ensure approvals are in place * Perform daily bank statement reconciliations * Reconcile local and foreign currency cashbooks at least weekly * Maintain intercompany account reconciliations and facilitate timely settlements * Submit FX Exposure reports to Treasury twice monthly * Conduct integration routines regularly, resolving any blocked or rejected items promptly * Monitor and clear unallocated cash balances on a regular basis * Provide ad-hoc support as requested by the Finance Manager Qualifications & Experience * 3- 5 years' experience in a similar Accounts environment * Bookkeeping/Accountancy qualification preferred * GCSE (or equivalent) in Maths and English * Experience in customer/supplier interaction Technical Skills * Strong IT skills, particularly in Microsoft Excel and financial software * Experience using ERP/accounting systems is desirable Personal Attributes * Strong attention to detail * Organised and methodical * Diligent and committed to accuracy * Ability to prioritise workload and meet deadlines