Office Manager

We're an exceptionally fast-paced Tech Recruitment Business with a global reach. We're located at the Fora Office in Vauxhall. We are looking for an Office Manager - someone who is a culture contributor, full of energy and ideas, with a can-do, and get-it-done attitude! In this pivotal role as Office Manager, you'll have the opportunity to shape the future of our company - you’ll wear multiple hats and make a positive and tangible impact every day, working in close partnership with the Founder and MD to take the business to another level. We need someone who: * Is meticulously organised – this is so important for this multifaceted role. * Is a lateral thinker with effective problem-solving skills. * Has excellent English writing and grammar skills, ideally with a degree or equivalent qualification. * Is proactive, takes initiative with a strong work ethic. * Is passionate, positive and wants to get stuck in – someone who adds energy to the business. * Is creative – enjoys photography and has a flare for social media marketing. * Is interested in arranging events for the team and for clients. Responsibilities: Operations: * Ensure the smooth functions of various processes within their business - consolidate all back-office tasks so that the salespeople can focus on selling! * Identify and implement process improvement and cost-effective initiatives. * Financial management, including preparation of invoices and tracking payments in arrears. Be the primary liaison between Amberes and their outsourced accountancy firm. * Managing third party relationships – have a strong ability to deal with third party vendors e.g. cloud call, LinkedIn, Jobadder etc. Office and People Management: * Help with the interview process and onboard new employees * Serve as a point of contact for any employee issues. * Learn and manage BrightHR (HRIS) - manage documentation, annual leave requests, sick days, accrued holiday entitlements and internal documentation. * Maintain records of employee expenses to ensure timely reimbursement. * Ensure there is always sufficient office stock – laptops, chargers, stationary etc. Arrange deliveries e.g. stocking the drinks fridge and asking staff what they want within the allocated budget. * Work closely with their ITMSP to assist with any technical issues. * Partner with the Founder and Managing Director and assist them with day-to-day business activities. Handle their personal duties such as booking appointments, travel arrangements and expense management (using Xero/Hubdoc). Events: * internal and external events to cultivate team cohesion and boost employee morale (requires planning and budget management). Research and book monthly and quarterly social events. * Book the incentive rewards such as holidays and spa days etc. * birthday and work anniversary days/gifts. * charity events - Yorkshire 3 peaks is next on the list! Marketing: * Design and develop marketing materials (using Canva/Adobe) that communicate the company’s value propositions effectively. * Continue to build a virtual presence via social media (Instagram and LinkedIn are the main platforms but explore TikTok too), ensuring to be on trend! * Be organised with a marketing roadmap - highlight all upcoming events and international dates. * Consistently take photos and videos for branding purposes (both in the office and at events). * Keep the website up to date. * Create brochures and help design presentations for the team